Administrative Specialist

Dow•Seadrift, TX

12d•Onsite

About The Position

Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Requirements

Must have a minimum of a high school diploma/GED equivalent.
A minimum of 2 years of relevant experience.
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Nice To Haves

SAP experience would be a plus.

Responsibilities

Provide a broad range of professional administrative support to leaders, colleagues, and teams with limited supervision.
Coordinate meetings, conference rooms, catering, visitor processes, presentations, and meeting notes as needed. Manage calendars, receive meeting notices, and proactively resolve scheduling conflicts.
Facilitate effective communication flow by leveraging knowledge of organizational structures, business processes, and company systems.
Demonstrate ownership, accountability, adaptability, strong organizational and time management skills, effective prioritization, multitasking ability, planning capability, and proficiency with technology.
Serve as a problem solver and team resource by troubleshooting issues, answering questions, providing guidance, and acting as a liaison with external vendors and service providers when needed.
Arrange domestic and international business travel, including flights, rental vehicles, hotels, restaurant reservations, and travel itineraries.
Drive continuous improvement of work processes and systems. Maintain SharePoint sites and Microsoft Teams content, and serve as a focal point for office technology and equipment.
Prepare and submit expense reports for self and others. Monitor expenses against budgets, resolve discrepancies, and provide reporting to cost center owners and budget managers.
Serve as a workgroup safety warden when assigned and communicate safety messages to the team.
Participate fully in projects and complete assignments independently, producing quality results with minimal direction. Identify opportunities to improve team efficiency, overcome obstacles, initiate activities that support team goals, and maintain productivity during periods of change.
Build strong working relationships across the organization, understand and address concerns, gather diverse viewpoints, and communicate effectively with varied audiences. Proactively alert stakeholders to potential issues and maintain a positive, supportive workplace presence.
Understand and contribute to team goals and business objectives while serving as a key departmental contact. Make sound decisions beyond areas of direct expertise, model high standards of professionalism, and motivate and encourage others.
Work independently with software and business systems, coach others on standard office equipment and software, maintain records in accordance with company guidelines, protect confidential information through proper classification and storage practices, respond to customer, client, and coworker requests, and effectively utilize integrated business and functional systems.

Benefits

Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only).
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)