Administrative Specialist (Child & Youth Coordinated Services Division)

Waukesha County, WI • Waukesha, WI

2d • Onsite

About The Position

Waukesha County's Department of Health & Human Services is recruiting for a talented Administrative Specialist to join its team. This position is embedded in the Child & Youth Coordinated Services Division of the Human Services Building and provides direct support to the division staff. This position includes working with staff from other divisions, departments, external stakeholders and the public.

Requirements

• High School Diploma or GED.
• Two years post high school work experience providing administrative support.
• One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement.

Responsibilities

• Places approximately 50-75 Amazon purchases for clients daily
• Uploads court documents, sends emails to workers, tracks court schedules, and enters pre-defined information into eWiSACWiS
• Maintains monthly statistics
• Logs survey data for divisional programs
• Maintains monthly case lists
• Receives and distributes incoming faxes via email
• Maintains staff listing and seating chart for the division
• Creates Microsoft forms/surveys for division
• Tracks training for staff and vendors
• Schedules groups in Avatar
• Staff Action Committee member
• Facilitates other key unit functions, as needed
• Acts as official minute taker for the Children’s Community Options Program Committee (CCOP) following open meeting law requirements
• Acts as official minute/notetaker for internal ad hoc committees/meetings
• Acts as a notary for department/divisional needs
• Provides backup coverage to the Child & Youth Family Services Administrative Assistant and Child & Youth Family Services Human Services Support Specialist
• Acts as a backup to the front desk receptionist and mailroom at the Human Services Building (HSC)
• Other duties as assigned

Benefits

• excellent health/dental/vision
• life insurance
• generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year)
• an exceptional pension plan with employer match and lifetime retirement payment
• an optional tax advantaged 457 retirement savings plan
• Employee well-being is promoted through a balanced work-life culture
• an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic
• professional development opportunities
• encouragement to learn and practice continuous improvement and LEAN principles

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees