Administrative Specialist

Waukesha County, WI•Waukesha, WI

15d•$22 - $29•Onsite

About The Position

Waukesha County’s Department of Administration – Human Resources Division is seeking a talented administrative support professional to provide exceptional customer service to our internal and external customers. We serve the employees who serve Waukesha County. This role blends front office reception duties with meaningful administrative support for a collaborative and highly experienced HR team, working alongside two other administrative professionals. You’ll play an important part in HR onboarding and training activities, including coordinating background checks, scheduling post-offer physicals and drug screenings (including DOT-regulated screens), completing and tracking I-9 documentation, and supporting the Training Coordinator with training administration, scheduling, communications, marketing, and materials. The successful candidate will provide backup administrative support to our County Executive’s Office and assist with administrative duties for the Payroll Division, helping ensure smooth and efficient operations across departments. In addition to day-to-day responsibilities, you’ll have opportunities to contribute to special projects, such as helping build the Learning Module in our newly implemented Workday system and supporting upgrades to the County intranet, making this a great role for someone who enjoys variety, teamwork, and learning new systems. The ideal candidate is customer-focused, tech-savvy, and highly organized, with strong verbal and written communication skills. You bring excellent attention to detail, effective time management skills, and a positive, can-do attitude. A genuine interest in learning, growing, and contributing to a collaborative team environment will help you thrive in this role.

Requirements

High School Diploma or GED
Two years post high school work experience providing administrative support
One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement
Customer-focused
Tech-savvy
Highly organized
Strong verbal and written communication skills
Excellent attention to detail
Effective time management skills
Positive, can-do attitude
Genuine interest in learning, growing, and contributing to a collaborative team environment

Responsibilities

Front office reception duties
Administrative support for HR team
Coordinate background checks
Schedule post-offer physicals and drug screenings (including DOT-regulated screens)
Complete and track I-9 documentation
Support the Training Coordinator with training administration, scheduling, communications, marketing, and materials
Provide backup administrative support to our County Executive’s Office
Assist with administrative duties for the Payroll Division
Contribute to special projects, such as helping build the Learning Module in our newly implemented Workday system and supporting upgrades to the County intranet

Benefits

Excellent health/dental/vision
Life insurance
Generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year)
Exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan
Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic
Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"
On-site café and fitness center
Free parking
Easy access to interstate highway systems

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