Administrative Specialist

Pacific Energy Concepts•Vancouver, WA

7d•$55,000 - $68,000•Onsite

About The Position

Are you a self-motivated, difference maker with a growth mindset? If you answered yes, then we’re excited to hear from you. We’re looking for a skilled collaborator with a knack for process improvement and operational efficiency to join us here at PEC (Pacific Energy Concepts), but, before we dive into the nitty-gritty, we’d love to tell you a bit about us. We’ve been around for over 16 years and are an innovative, growing company that’s making a significant, industry-wide impact. We work hard, laugh hard, and create truly amazing things together. Our core values- Build to Last, Do the Right Thing, Play to Win, and Push the Envelope, aren’t the typical empty talking points you’ll find floating around, they’re fundamental to the people we are and the people we hire. Our mission is impact, and our energy- efficiency solutions yield results that advance our clients’ businesses on a larger scale. We’re North America’s most innovative energy optimization company. We deliver customized energy-efficiency solutions (like LED, advanced controls, Energy Monitoring, and EV Charging Stations) that go beyond energy savings, helping our partners "run efficient, save money, and work happy" all while reducing their carbon footprint. With deep knowledge of the energy-efficiency industry, we are experts in designing, developing, and deploying targeted solutions in complex and specialized environments. This is why brands like Costco, IKEA, Jeld-Wen and Alaska Airlines (to name a few of the 5000+ companies we work with) put their trust in us. The Job The Administrative Specialist provides cross-functional support to People Operations (HR), IT, and Business Operations while serving as a key administrative partner to the Director overseeing these teams. They will oversee daily office operations and administrative functions to ensure efficiency and consistency while providing high-level support to the Director of Business and People Operations. This position is based in-person in our Downtown Vancouver, WA headquarters. The hiring range for this position is $55,000 - $68,000

Requirements

Strong administrative expertise and operational accumen, with the ability to independently support multiple teams and senior leaders in a fast-moving environment.
Exceptional organizational and prioritization skills, including the ability to manage competing deadlines, track commitments, and follow through without oversight.
Experience supporting Human Resources functions and working knowledge of HR principles and best practices.
Process-oriented mindset with demonstrated ability to improve workflows, documentation, and systems for efficiency, consistency, and scale.
High level of professionalism and discretion, with proven experience handling sensitive and confidential information.
Effective cross-functional communication and coordination skills, including working closely with HR, IT, facilities, and external vendors.
Resourceful problem-solver who anticipates needs, takes initiative, and adapts quickly as priorities shift.
A valid, insurable driver's license is required.
PEC is not able to provide sponsorship for work visas. All applicants must be currently authorized to work in the United States on a permanent basis.

Responsibilities

Provide day-to-day administrative and operational support to People Operations (HR), IT, and Business Operations teams with minimal supervision.
Act as a strategic administrative partner to the Director by helping track priorities, follow up on action items, and maintain visibility into departmental workflows.
Anticipate administrative and operational needs and proactively recommend improvements to processes, tools, or workflows.
Maintain and improve administrative systems, documentation, and internal processes to ensure consistency and scalability.
Support HR and IT during employee onboarding and offboarding, ensuring a smooth, well-coordinated employee experience.
Coordinate logistics for internal meetings, trainings, and company-wide initiatives, including preparation of agendas and materials.
Manage office supply inventory and vendor relationships related to office operations and facilities.
Coordinate with IT on office equipment, systems access, and administrative technology needs.
Partner with the Property Manager to coordinate facility repairs, maintenance, and vendor access.
Support planning and execution of company events and internal initiatives.
Handle sensitive information with professionalism, discretion, and confidentiality.
Independently manage competing priorities while meeting deadlines across multiple departments.
Support special projects and cross-functional initiatives as assigned by the Director.
Other duties as assigned.