Administrative Specialist

Avid Core•Washington, DC

8d•$40,000 - $55,000•Onsite

About The Position

Do you enjoy keeping things organized, supporting teams behind the scenes, and helping a growing company run smoothly? Are you early in your career and looking to gain hands-on experience in administrative operations, HR support, and office management? Avid Core is seeking an Administrative Specialist to support day-to-day administrative and operational activities for our Washington, D.C. office. This is a junior-level position ideal for a recent graduate or early-career professional interested in learning how a small, growing organization operates. This role will support onboarding, office operations, technology coordination, and employee activities, and will work closely with the operations manager and company leadership.

Requirements

0–2 years of administrative, office support, or related experience
Recent graduates or candidates with relevant internships or part-time experience are encouraged to apply
Interest in administrative operations, HR support, or office management
Strong organizational skills and attention to detail
Proficiency with Microsoft Office Suite, particularly Word and Excel
Ability to follow established processes and maintain accurate records
Strong written and verbal communication skills
Ability to manage multiple tasks and meet deadlines with guidance
Professional demeanor and ability to work in an in-office environment five days per week
Organized and detail-oriented
Eager to learn and take direction
Comfortable supporting multiple team members
Reliable and consistent in completing assigned tasks
Professional and courteous in day-to-day interactions
Team-oriented and willing to help where needed
Interested in growing administrative and operational skills over time
Has access to personal transportation to deliver postage and packages
High School diploma or higher with experience or an interest in Business Administration, Human Resources, Communications, or a related field preferred.

Nice To Haves

Experience with FOIA compliance desired but not required

Responsibilities

Provide general administrative support to the operations team and company leadership
Assemble mailings, coordinate with postal service, and track mailings and shipments
Support onboarding and offboarding activities for employees, including paperwork coordination and checklist tracking
Assist with distributing, tracking, and coordinating company technology and equipment
Maintain records related to office facilities, vendor contacts, and building management communications
Support administrative aspects of office leases, service agreements, and facility needs
Assist with scheduling meetings, coordinating calendars, and preparing basic meeting materials
Help plan and coordinate company lunches, employee activities, and internal events
Maintain organized electronic and physical files, trackers, and shared documentation
Support basic HR administrative tasks, such as maintaining employee records and tracking policy acknowledgements
Assist with drafting, formatting, and updating internal documents and policies under guidance
Help track employee work locations and support administrative research related to state tax or compliance requirements
Develop and maintain simple spreadsheets and trackers to support operations and reporting
Assist with responding to internal requests and follow-ups in a timely and professional manner
Provide general office and administrative support as needed
Other duties as assigned

Benefits

Comprehensive health insurance
Vision, dental, and short-term and long-term disability
401K with employer match (after six months of employment)
Federal and non-federal paid holidays
Flexible paid time off
Generous bonus program based on firm and individual performance
An opportunity to learn and grow in an inclusive and supportive environment with a fun team

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume