Administrative Specialist - Kiewit Power Constructors

Kiewit • Lenexa, KS

10d • Onsite

About The Position

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments. Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America. We offer integrated engineering, procurement, construction and startup service needs, specializing in gas and coal-fired power generation, coal retrofit and renewable energy.

Requirements

• At least one year of experience as administrative assistant
• At least one year of meeting and event planning experience
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Nice To Haves

• Associate or Bachelor’s degree preferred; equivalent experience considered
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
• Be highly organized with exceptional time management skills
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree