Administrative Specialist
About The Position
Responsibilities: Unlocking/locking doors and turning on/off TV Answering phones, assisting in clearly directing incoming callers Greets and directs clients and other visitors Collects and sorts of incoming mail, delivery parcels and faxes Prepares outgoing mail and delivery parcels Maintains front office, reception and conference room areas Maintaining survey equipment check out Types memos, letters, VE reports and other correspondence for other architects, engineers, development department and/or accounting department Maintaining office supplies such as paper levels for all printers, Staples order and Amazon ordering Works with supervisor to be responsible for placing service calls for office equipment Maintain USPS postage stamps and equipment and other parcel delivery equipment and supplies. Connects with outside product vendors to coordinate presentations and Lunch N Learns for the office as well as internal presentations. Sends out Anniversary, Birthday and New Team Member announcements. Maintain Office Directories and Maps Assisting Supervisor with various administrative tasks such as but not limited to a few New Hire documents in the New Hire Packet, gathering headcounts for events, file folder creation and organization Order lunch for office wide events and/or small meetings Booking Flights, as needed Booking Rental Cars, as needed Calling hotels to get necessary forms for payment, as needed Handle issues with travel arrangements while employees are on site (when needed) File receipts with correct billing correspondence digitally and physically Assisting in various tasks from others around the office as needed. Qualifications & Course Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions. Proficient in Microsoft Office and other applicable office related software. Excellent communication and organizational skills. Experience: Minimal experience required for administrative position. Efficient in Photoshop, Illustrator, InDesign or Canva www.placementbydesign.com
Requirements
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions.
- Proficient in Microsoft Office and other applicable office related software.
- Excellent communication and organizational skills.
- Minimal experience required for administrative position.
Nice To Haves
- Efficient in Photoshop, Illustrator, InDesign or Canva
Responsibilities
- Unlocking/locking doors and turning on/off TV
- Answering phones, assisting in clearly directing incoming callers
- Greets and directs clients and other visitors
- Collects and sorts of incoming mail, delivery parcels and faxes
- Prepares outgoing mail and delivery parcels
- Maintains front office, reception and conference room areas
- Maintaining survey equipment check out
- Types memos, letters, VE reports and other correspondence for other architects, engineers, development department and/or accounting department
- Maintaining office supplies such as paper levels for all printers, Staples order and Amazon ordering
- Works with supervisor to be responsible for placing service calls for office equipment
- Maintain USPS postage stamps and equipment and other parcel delivery equipment and supplies.
- Connects with outside product vendors to coordinate presentations and Lunch N Learns for the office as well as internal presentations.
- Sends out Anniversary, Birthday and New Team Member announcements.
- Maintain Office Directories and Maps
- Assisting Supervisor with various administrative tasks such as but not limited to a few New Hire documents in the New Hire Packet, gathering headcounts for events, file folder creation and organization
- Order lunch for office wide events and/or small meetings
- Booking Flights, as needed
- Booking Rental Cars, as needed
- Calling hotels to get necessary forms for payment, as needed
- Handle issues with travel arrangements while employees are on site (when needed)
- File receipts with correct billing correspondence digitally and physically
- Assisting in various tasks from others around the office as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
