Administrative Specialist

Federal Reserve System•Minneapolis, MN

36d•$55,000 - $67,000•Onsite

About The Position

The Federal Reserve Bank of Minneapolis is seeking a motivated and experienced Administrative Specialist for our Technology Division's Shared Business Services team. This team provides support to more than 250 employees and contractors. We invite applicants who are invested in making a difference through their contributions. As an Administrative Specialist on the Shared Business Services team, your role is key in providing ongoing and outstanding administrative support to the division and working with our internal and external business partners. An essential function of this position is working full-time onsite; this position qualifies for a minimum of two days per month work from home per Banks guidance, with flexibility when needed.

Requirements

High School diploma AND (5) years of progressive and directly related work experience.
Must be proficient using a variety of software applications including Microsoft Office.

Nice To Haves

Bachelor’s degree AND three (1) years of progressive and directly related work experience. Must be proficient using a variety of software applications including Microsoft Office OR Associate's degree AND one (3) year of progressive and directly related work experience. Must be proficient using a variety of software applications including Microsoft Office.
Attention to detail: you will bring your expertise in detail orientation to keep our team running smoothly; and maintain accurate records.
Collaboration: You enjoy supporting the work of individual employees, specific teams, and an entire Division.
Communication: You have excellent people skills and collaborative and results oriented communication skills—both verbal and written
Organization: You are organized, both in your digital and physical workspace, as well as tracking inventory and updating records.
Time management: You have proven time management and prioritization skills, juggling multiple tasks for our team, you’ll need to prioritize your work and plan your schedule—both in the short and long term.
Technical literacy: You have current experience with Ariba or Concur. Experience in Microsoft Excel, Microsoft Outlook calendar management, Microsoft Teams, and/or some SharePoint Online experience.
Willingness to learn: You are open to learning, reviewing our processes, bringing solution-oriented ideas that will help our team and enhance our culture.

Responsibilities

Manage the Technology Division shared mailbox, which may include, but is not limited to, responding to routine inquiries for information, gathering and/or researching data, sending emails.
Managing division supply inventory and place orders on an as-need basis
Coordinate with our business partners and process onboarding/offboarding requests. These requests may include access provisioning, ordering equipment, token and key distribution and management, etc.
Assist with maintaining division data on SharePoint sites.
Pay vendor invoices in a timely manner.
Maintain electronic files, records, and meeting room calendars.
Arrange business travel, coordinate meeting arrangements, and/or track expenses as requested
Processes internal orders/requests (facilities, travel reimbursement, office supplies, training, etc.)
Prioritize projects based on the needs and goals of the team.
Perform periodic access reviews in a timely manner.
Coordinate and facilitate safety tours for division staff.
Assist with coordination of division communications and engagement activities.