Administrative Specialist - Business Division

Western Technical College•400 Seventh Street North La Crosse, WI

1d•Hybrid

About The Position

Western Technical College is a preferred employer in the 7 Rivers Region and is committed to providing a safe and respectful workplace for all co-workers. As an open-access institution, we proudly serve learners from all walks of life, recognizing that diverse backgrounds and lived experiences enrich our community and strengthen our mission. We are committed to creating a sense of belonging where everyone feels empowered to be themselves and supported in their personal and professional growth. This means actively identifying and removing barriers to opportunity and providing pathways to social and economic advancement. Western is deeply connected to the communities we serve, and we believe in the power of education to drive positive change. We seek individuals who are passionate about teaching and learning, dedicated to student success, and eager to collaborate in building a more vibrant, equitable community. If you share these values and are ready to make a meaningful impact, we invite you to explore this opportunity at Western. The Administrative Specialist Business Division provides administrative and operational support by preparing classroom materials, coordinating evaluations, and assisting with student services and inquiries. This role maintains and oversees records, schedules, travel, and reporting, while supporting faculty with day-to-day needs and technical assistance. Responsibilities also include assisting with budgets, processing timecards, and supporting new hire onboarding. This is a hybrid eligible position that would allow for 1 day a week working from home after the training period.

Requirements

Associate degree in related field OR Education combined with appropriate occupational experience in related field totaling 2 yrs. OR Occupational experience in related field totaling 2 yrs.
Authorization to work in the United States.
Copies of Transcripts from regionally accredited colleges or universities are acceptable during the application process (originals will be required upon hire)

Responsibilities

Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.
Perform office functions which may include but are not limited to: respond to internal/external customers and staff; compile data, create, modify, proofread and edit documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.
Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.
Student Success is the cornerstone of Western’s culture, and the college may assign employees as needed to other areas or additional duties to foster this success.
Provide classroom support to faculty by preparing classroom materials, coordinating textbook ordering and proctoring exams/scheduling rooms
Provide information to students, staff and stakeholders within the scope of work performed
Provide day-to-day computer support for the division faculty and students.
Coordinate student and faculty evaluations and disseminate for accrediting agencies
Assist students with questions, class requirements, admissions, class schedules, registration, orientation, financial aid and referrals.
Collect and process requests and fees for applicable facilities and services
Arrange and process travel and registration requests, student testing, orientation and student tours
Monitor, negotiate and revise contract agreements and riders within scope of the program
Manage inventory and supplies
Monitor, maintain, analyze data and process required reporting
Identify and validate available hours for adjunct faculty
Assist with special projects as assigned by the Dean
Process timecards, payroll and budget
Process new hire paperwork for student workers
Oversee budgeting, purchasing, and expense reporting communication and coordination with staff and faculty through Chrome River