Administrative Specialist, Department of History

University of Virginia•Charlottesville, VA

7d•$20 - $22•Onsite

About The Position

The Corcoran Department of History at the University of Virginia seeks an Administrative Specialist to provide part-time administrative support to a busy department. Working collaboratively with department staff, faculty, and students, the role helps ensure effective and well-coordinated day-to-day departmental operations. The successful candidate will be organized, adaptable, service-oriented, skilled at multitasking, and able to build strong working relationships. This is a benefited, non-exempt position based fully on-site in Charlottesville, Virginia. The role is 20 hours (0.5 FTE) per week. The position will remain open until filled.

Requirements

High school graduate or equivalent.
Strong organizational skills and ability to multitask effectively across multiple areas and competing deadlines.
Comfort operating in a dynamic, fast-paced environment with shifting priorities.
Excellent interpersonal skills and ability to build and maintain strong working relationships with faculty, staff, students, and university partners.
Sound judgment, discretion, and attention to detail, particularly when handling confidential matters.
Strong written and verbal communication skills.
Proficiency with standard office software and willingness to learn university-specific systems such as Workday.
Must be able to work fully on-site in Charlottesville, Virginia.
Candidates who require immigration sponsorship now or in the future will not be considered.
New hires must complete a background check prior to employment.

Responsibilities

Answer phone calls; process incoming and outgoing mail; order and stock supplies; maintain office printers, copiers, and equipment; and keep departmental common areas tidy.
Place facilities maintenance work orders and Zoom phone requests; coordinate building access and keys.
Prepare correspondence and maintain files and records, including record retention and destruction.
Maintain and moderate department listservs; maintain department calendars and approve reservations; coordinate office hours listings.
Support meetings and events, including travel, catering, and logistics.
Assist with student and faculty onboarding and offboarding tasks.
Occasionally support the department chair and department committees.
Occasionally support department marketing and communications, including website updates and flyers.
Provide general administrative support to faculty as needed.
Perform additional duties based on departmental needs.