Administrative Specialist
About The Position
Are you passionate about serving your community, keeping organized, and helping an office operate smoothly? As an experienced and customer-focused Administrative Specialist, you'll have the opportunity to support the 4th largest Medical Examiner’s office in the Nation! Please note that the schedule for this role will be Saturday - Wednesday, 8:00 AM - 4:00 PM. About Us Join a team dedicated to providing reliable and trustworthy death investigations in our community! The Office of the Medical Examiner is a county agency charged under Arizona law to perform medical investigations of certain types of deaths. The goal of these investigations is to determine the medical cause and manner of death to help improve public health and safety. We are looking for service-minded individuals to join our collaborative team to help the people of Maricopa County. Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our on-site center Maricopa County Kids Club , dedicated to serving Maricopa County families Paid vacation, sick time, and parental leave Extensive wellness program, including an incentive Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1 Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ
Requirements
- Two years of experience performing clerical and/or administrative duties in an office environment
- High school diploma or GED
- Post-secondary education may substitute for the experience requirement on a year-for-year basis
Nice To Haves
- Experience in a Medical Examiner or Coroner’s Office or a legal, healthcare, or public-health setting and entering information into a medical or case record system
- Expertise in Microsoft Office and transcription experience
- Experience reviewing medical records or casework for accuracy
- Experience in maintaining billing records and/or invoicing
Responsibilities
- Receive, process, and perform quality assurance reviews of initial dictation reports, including, but not limited to, Medical Examiner reports, toxicology reports, and microscopic examinations.
- Format, edit, and amend dictation reports at the direction of the Medical Examiners
- Serve as a point of contact for the transcription service vendor, sending dictations and information from the case management system
- Perform case management system audits to ensure requested documents, including medical records and hospital records, have been received
- Review and update the case management system (CME)
- Initiate and amend death certificates in the State’s Vital Statistic Information Management System (DAVE) by entering appropriate data onto the death certificate template, reviewing and correcting previously entered information if necessary; produce the death certificate and obtain the Medical Examiner's signature
- Process expedited case requests for dictation and case closure
- Organize and file paperwork into department case files and archive for long-term storage
- Scan, index, and perform quality review of documents entered into the OnBase System
- Enter cremation authorization and body bag fees into the billing system
- Review and maintain billing records and prepare monthly invoices to funeral homes for cremation authorization, body bag, and administration fees
Benefits
- Work with a greater purpose
- Tuition reimbursement
- Exceptional work-life balance
- Opportunities for growth and development within Maricopa County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Child care benefits, including access to our on-site center Maricopa County Kids Club
- Dedicated to serving Maricopa County families
- Paid vacation, sick time, and parental leave
- Extensive wellness program, including an incentive
- Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
