Administrative Specialist

New York Life•Dallas, TX

5d•$38,000 - $42,000•Hybrid

About The Position

Group Benefit Solutions delivers comprehensive insurance and absence management solutions for mid-sized and large companies. Our work fosters a healthier, happier, and more secure workforce, contributing to New York Life’s legacy of being there when we’re needed most. Here, you'll design, implement, and support these solutions directly impacting employees’ lives. At our core, we provide financial security and peace of mind to people through our absence, accident, disability, voluntary benefits, and life insurance solutions. This Administrative Specialist role provides essential operational support to help ensure an efficient, organized, and positive employee experience. The position is responsible for a variety of day-to-day activities, including coordinating new hire onboarding, facilitating system access, scheduling meetings, maintaining office supplies, and supporting document management and other administrative needs. The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment. This individual will work both independently and collaboratively with the broader administrative team to support ongoing projects and business needs. The role also embraces technology and innovation, leveraging Microsoft Office, Microsoft Copilot, ChatGPT, and other AI-enabled tools to improve productivity, streamline administrative processes, and support the team more efficiently.

Requirements

Proficiency with Microsoft Office products
Proficiency with AI, including Microsoft Copilot and ChatGPT
Strong communication, customer and computer skills
Critical attention to detail
Ability to prioritize and multi-task
Strong organizational skills
Work well independently as well as in a team setting
High School diploma, or GED from an accredited school required

Responsibilities

Managing several administrative tasks
Managing the onboarding process for new hires
Configure the appropriate system access for employees
Providing employee supplies
Stocking supplies
Scheduling meetings, travel and other administrative duties
Assisting the administrative team with projects and general team tasks including but not limited to filing paper and electronic documents, converting documents to a PDF format and scanning documents as needed.
Utilizing AI in daily tasks