FT Administrative Specialist

YMCA of Memphis & the Mid-South • Memphis, TN

3h

About The Position

The full-time Administrative Specialist supports the YMCA of Memphis & the Mid-South’s Nutrition Services team by monitoring email, preparing documents, answering calls, maintaining records, and converting hard data into reportable information. The position works collaboratively with the team and supports the Y’s mission of strengthening community through youth development, healthy living, and social responsibility. It reports to the Food Compliance Officer.

The role helps maintain documentation and state-mandated reporting for federal programs, communicates with field staff, and provides leadership with feedback about issues and needs. The Specialist is responsible for assigned sites and a caseload of daily paperwork, changes, and related spreadsheets. The position requires taking direction and communicating it effectively to the team, along with team-leadership skills.

The schedule is generally Monday through Friday, 8:00 a.m. to 5:00 p.m. Overtime, evenings, and weekends may be required based on business needs. The role involves walking, standing, bending, reaching, and lifting; reasonable accommodations may be made. The YMCA is committed to preventing child abuse and reports allegations or suspicions to the State, cooperating with investigations.

Requirements

• At least 2 years of related experience preferred.
• Skills in office administration and project management.
• Experience with word processing, spreadsheets, and data-entry programs.
• Some management experience preferred.
• Ability to perform physical aspects of the position, including walking, standing, bending, reaching, and lifting.
• Team-leadership skills.

Nice To Haves

• Some management experience.
• At least 2 years of related experience.

Responsibilities

• Work with the Nutrition Services team to maintain proper documentation and state-mandated reporting for federal programs.
• Monitor communication with field staff and provide leadership with feedback about issues and needs.
• Manage assigned sites and maintain a caseload of daily paperwork, changes, and corresponding spreadsheets.
• Take direction and communicate it effectively to the team.
• Perform other duties, tasks, and assignments as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed