Administrative Specialist - UBA Central Office

Florida State University • Tallahassee, FL

35d

About The Position

This position is responsible for providing high-level administrative support to the University Business Administrator (UBA) participating client sites and the UBA Central Office. Project assignments and locations could vary depending on the needs of the UBA client sites. Responsible for providing support to UBA client sites to assist with administrative functions related to HR transactional functions, recruiting, hiring, job opening packets, I-9's, new employee orientation, terminations, personnel actions, funding changes, position description changes/updates, time & leave, FMLA, workers compensation, FACET, and payroll cost center processes. May be assigned to a UBA client sites for extended periods to assist with business processes to achieve the sites' operational goals while upholding compliance with applicable laws, regulations, and university policies. Researches, problem solves, and assists with creating functions to monitor HR actions and ensuring a sound environment of internal controls and compliance. Provides Procurement and Travel functions for client sites as assigned. Supports departmental audits related to personnel, payroll, travel, and procurement activities to ensure compliance with University, state, and federal policies and regulations. Researches transactions utilizing OMNI queries/reports and partners with F&A Central Offices to assist UBA sites in processing corresponding actions. Serves as a resource to UBA sites by interpreting and recommending policies and best business practices ensuring a clear understanding of compliance. Responds to requests for information and works with client sites to resolve problems. Provides training for new and existing employees on human resources and fiscal actions/processes ensuring compliance with University, state, and federal policies and regulations. Assists in the creation and review of departmental training documents and resources. Serves as a backup for the UBA Central Office managing active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data.

Requirements

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
• This position requires successful completion of a criminal history background check.

Nice To Haves

• Previous experience with human resource actions including but not limited to time & leave, recruiting, onboarding, personnel actions, etc.
• Ability to train others, document processes, and create training materials.
• Proficient with Microsoft Office suite (Excel, Word, Outlook, PowerPoint) and Adobe.
• Experience reviewing and analyzing information to provide updates, both verbal and written.

Responsibilities

• Providing support to UBA client sites to assist with administrative functions related to HR transactional functions, recruiting, hiring, job opening packets, I-9's, new employee orientation, terminations, personnel actions, funding changes, position description changes/updates, time & leave, FMLA, workers compensation, FACET, and payroll cost center processes.
• Assisting UBA client sites with business processes to achieve the sites' operational goals while upholding compliance with applicable laws, regulations, and university policies.
• Researching, problem solving, and assisting with creating functions to monitor HR actions and ensuring a sound environment of internal controls and compliance.
• Providing Procurement and Travel functions for client sites as assigned.
• Supporting departmental audits related to personnel, payroll, travel, and procurement activities to ensure compliance with University, state, and federal policies and regulations.
• Researching transactions utilizing OMNI queries/reports and partners with F&A Central Offices to assist UBA sites in processing corresponding actions.
• Serving as a resource to UBA sites by interpreting and recommending policies and best business practices ensuring a clear understanding of compliance.
• Responding to requests for information and works with client sites to resolve problems.
• Providing training for new and existing employees on human resources and fiscal actions/processes ensuring compliance with University, state, and federal policies and regulations.
• Assisting in the creation and review of departmental training documents and resources.
• Serving as a backup for the UBA Central Office managing active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data.

Benefits

• FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
• Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees