Administrative Specialist

Primera Engineers • Chicago, IL

54m • $65,000 - $80,000

About The Position

Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary.

WHO WE ARE
We’re a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something. We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of.

WORKING FOR PRIMERA
Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward. Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company’s operations.

WHO YOU ARE
You have 3-5 years in a similar administrative position, and at least a High School Diploma
You are skilled in Microsoft Office: Word, Excel and Outlook, with accurate keyboarding speed of at least 55 wpm
You have working knowledge of Microsoft Access, MasterSpec and MasterWorks
You are skilled in data entry, including QMS database application and Project Status 2K database application
You have knowledge of document filing, records processes, and departmental procedures
You are an independent worker, with the ability perform and complete assigned duties with minimal supervision
You take feedback well, with the ability to accept and understand direction from multiple sources and prioritize tasks accordingly
You’re a people person. You’re friendly and considerate. Connecting with people is important, and customer experience is a priority. You’re open to developing positive working relationships across all levels of our organization and communicate effectively with all employees

WHAT YOU’LL DO
You'll focus on coordination and preparation of Project Specifications, processing and tracking of Shop Drawings/Submittals, and preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff
You'll source, price and purchase office, equipment and kitchen supplies
You'll log, process and file Quality Assurance documents
You'll coordinate project archiving and off-site document storage, perform and maintain project filing, and provide meeting support as needed (scheduling conference rooms, coordinating food, logistics)
You’ll work in a flexible, people-first, empowering, safe, and supportive environment
You’ll enjoy what you do. You’ll work with great people, learn, grow, and have a good time doing it
SOME OF WHAT YOU’LL ENJOY
An excellent benefits package including 401K match and employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, continuing education reimbursement and much more
Flexible work scheduling in a fast-growing company
A fun, inclusive, and collaborative environment
Colleagues that appreciate differences in people, perspectives, cultures, and ideas
The fruits of our employee-led committees focused on offering engaging social, wellness and community service activities all year long
For more information about Primera please visit our website: PrimeraEng.com.

Equal Employment Opportunity
Primera is committed to the principles of equal employment opportunity. Primera’s practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person’s race, color, creed, religion, national origin, sex, age, ancestry, disability, physical handicap, marital status, sexual orientation, veteran status, citizenship status or other protected group as defined by law.

Requirements

• 3-5 years in a similar administrative position
• High School Diploma
• Skilled in Microsoft Office: Word, Excel and Outlook, with accurate keyboarding speed of at least 55 wpm
• Working knowledge of Microsoft Access, MasterSpec and MasterWorks
• Skilled in data entry, including QMS database application and Project Status 2K database application
• Knowledge of document filing, records processes, and departmental procedures
• Independent worker, with the ability perform and complete assigned duties with minimal supervision
• Ability to accept and understand direction from multiple sources and prioritize tasks accordingly
• Friendly and considerate
• Open to developing positive working relationships across all levels of our organization and communicate effectively with all employees

Responsibilities

• Coordination and preparation of Project Specifications
• Processing and tracking of Shop Drawings/Submittals
• Preparation/assembly of project deliverables, proposals and other assignments requested by Primera staff
• Source, price and purchase office, equipment and kitchen supplies
• Log, process and file Quality Assurance documents
• Coordinate project archiving and off-site document storage
• Perform and maintain project filing
• Provide meeting support as needed (scheduling conference rooms, coordinating food, logistics)

Benefits

• 401K match
• Employee stock ownership
• Gym and transit subsidies
• Paid volunteer time off
• Parental leave
• Continuing education reimbursement
• Flexible work scheduling
• Fun, inclusive, and collaborative environment
• Employee-led committees focused on offering engaging social, wellness and community service activities all year long

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED