Administrative Specialist - Monticello, MN

Xcel Energy•Monticello, MN

7d•Onsite

About The Position

This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction.

Requirements

High school diploma or GED
5 or more years of relevant experience and/or post-secondary education.
Proficient in Microsoft Office Suite
Must be able to maintain highly confidential information.
Must have exceptional organizational skills with strong attention to detail

Nice To Haves

Nuclear experience is desired.
Candidate must have strong keyboarding skills.
A condition of employment will be successfully obtaining and maintaining General Security Clearance and a Nuclear Security Clearance for unescorted access to Xcel Energy nuclear plants including successful completion of nuclear General Access Training (GAT) and the nuclear security screening process (typically consists of an alcohol/drug screen, a criminal history check, a psychological assessment, initial credit and background investigation and periodic credit & criminal history checks).

Responsibilities

Interface with corporate departments.
Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations.
Coordinate and develop presentations, create and edit correspondence and other documents.
Conducts special projects requiring research and report development.
Communicates results with all levels of the organization.
Provides backup support for all business areas including senior leadership.
Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule.
Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings.
Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
Develop and provide training in areas of office expertise.
Develop and revise procedures and Training Materials necessary to improve office efficiency.
Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
Support and coordinate logistics for internal and external meetings.
Coordinate and manage calendar and schedule of site leaders.
Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed.
Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.