Administrative Specialist

University of North Texas System•Denton, TX

2d•Onsite

About The Position

The Computer Science Engineering Department at the University of North Texas is seeking to hire an Administrative Specialist to join our team. Responsibilities for this position include, but are not limited to supporting enrollment of students through Override Enrollment requests, PERC reports, and generating permission codes for course enrollment, when necessary. This position serves as a backup for scheduling and Curriculog, and is trained to utilize Courseleaf (creating course schedules), Ad Astra (reserving rooms and scheduling), Curriculog (catalog and pre-requisite changes), and to create new sections of unorganized courses. This position also handles CPT (Curricular Practical Training) Program from the department's side, and is responsible for acting as the department's point of contact for the CPT program, processing CPT forms, and assisting with internship enrollment. This position also handles certificate evaluation and mailing by coordinating with faculty regarding special certificates and processing the awards until mailing them to the students.

Requirements

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Exceptional customer service skills.
Intermediate Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function.

Responsibilities

Manually enrolls students into unorganized coursework.
Processes Override Enrollment requests.
Processes CPT forms for the department.
Assists with CSE front desk walk-ins.
Coordinates with faculty regarding special certificates and awards until mailing them to students.
Assists Director of Operations when necessary to adjust course schedules via Courseleaf.
Utilizes Ad Astra for room reservations within the Department of Computer Science and Engineering.
Creates unorganized course sections for each Tenure/Tenure-Track faculty member for CSCE 6940 and 6950.
Assists in handling emails to the primary department inbox.
Reviews Curriculog for needed updates and accurate information.
Maintains a list of required course pre-requisites for evaluation and comparison with EIS.