Administrative Specialist- Prairie Island

Xcel Energy•Welch Township, MN

12d•$22 - $31

About The Position

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for. Position Summary This position will apply technical knowledge and skills to provide information processing and business services to meet Xcel Energy Nuclear business and regulatory needs. Responsible for handling assignments of a confidential and complex nature. Responsible for managing, coordinating and supporting a wide range of project related activities for the nuclear sites. Responsible for maintaining the records management program while preparing documents for scanning, managing the maintenance of electronic files, retention, storage, retrieval and destruction. Essential Responsibilities Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership. Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults. Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency. Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed. Support and coordinate logistics for internal and external meetings. Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments. Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies. Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Requirements

High school diploma or GED
5 or more years of relevant experience and/or post-secondary education
Proficient in Microsoft Office Suite
Must be able to maintain highly confidential information
Must have exceptional organizational skills with strong attention to detail
Candidate must have strong keyboarding skills.

Nice To Haves

Nuclear experience is desired.
Preferred Experience with SharePoint
Experience with SAP
Experience with Workday
Records management experience

Responsibilities

Interface with corporate departments.
Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations.
Coordinate and develop presentations, create and edit correspondence and other documents.
Conducts special projects requiring research and report development.
Communicates results with all levels of the organization.
Provides backup support for all business areas including senior leadership.
Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule.
Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings.
Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults.
Develop and provide training in areas of office expertise.
Develop and revise procedures and Training Materials necessary to improve office efficiency.
Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed.
Support and coordinate logistics for internal and external meetings.
Coordinate and manage calendar and schedule of site leaders.
Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments.
Make travel arrangements for various leaders.
Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed.
Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies.
Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime.

Benefits

Spot On Bonus
Medical/Pharmacy Plan
Dental
Vision
Life Insurance
Dependent Care Reimbursement Account
Health Care Reimbursement Account
Health Savings Account (HSA) (if enrolled in eligible health plan)
Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
Transportation Reimbursement Account
Short-term disability (STD)
Long-term disability (LTD)
Employee Assistance Program (EAP)
Fitness Center Reimbursement (if enrolled in eligible health plan)
Tuition reimbursement
Transit programs
Employee recognition program
Pension
401(k) plan
Paid time off (PTO)
Holidays
Volunteer Paid Time Off (VPTO)
Parental Leave Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.