Administrative Specialist

Maricopa County • Buckeye, AZ

2d • $20 - $33 • Onsite

About The Position

This Administrative Specialist handles various tasks, including assisting with scheduling, handling correspondence, organizing meetings, and maintaining records as needed, ensuring smooth operations and effective communication within the Division. This includes assisting with special projects, reports, and presentations, as well as collecting and preparing information for the Division leadership team. As a customer-focused professional, you will have the opportunity to support the 4th-largest county in the nation!

Requirements

• Two years of experience performing office, administrative, and clerical duties
• High school diploma or GED
• Post-secondary education may substitute for the experience requirement on a year-for-year basis

Nice To Haves

• Associate's degree or higher in Public Administration, Business, or a closely related field
• Three or more years of advanced clerical or administrative experience, which includes providing administrative support in a transportation maintenance facility
• Clerical experience working in a government agency
• Experience scheduling/coordinating interviews
• Experience assisting transportation maintenance supervisor and/or managers
• Experience in obtaining permits from other municipalities

Responsibilities

• Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; route calls to appropriate individuals, take and deliver messages
• Provide in-person and telephonic administrative support to various maintenance crews and support services teams by utilizing the Microsoft Office suite, Adobe programs, and databases, including but not limited to Cartegraph, SharePoint, and Maricopa County internal systems
• Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department
• Schedule interviews, provide administrative support for the hiring process, and assist hiring managers and human resources staff with the interview process
• Order and maintain inventory of supplies, and process invoices
• Ensure all administrative actions comply with County policies, procedures, and guidelines
• Recommend and implement changes for improvements to processes and procedures to ensure efficiency and effectiveness, including flow charts and policy development
• Perform other duties as assigned or required

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED