Administrative Specialist (HYBRID in Calumet, OK)

ONEOK • Calumet, OK

3d • $51,000 - $77,000 • Hybrid

About The Position

Your ideas have a place here—step into a role where your work directly drives solutions in a fast-evolving energy industry. At ONEOK, you’ll contribute to delivering energy products and services that power progress while gaining hands-on administrative experience while supporting the business. We’re looking for candidates based in Calumet, OKC, Yukon, Oklahoma area, or willing to relocate. Preferred experience supporting the Midstream industry in a plant environment. In this position you will provide administrative support for operations, plant, and field activities. You will be responsible for preparing reports, processing invoices, coding invoices record management and assist with projects.

Requirements

• H.S. Diploma
• Experience in use and function of office equipment applicable to position including but not limited to: Computers, Calculators, Keyboards, Two-way radios, Facsimile machine, Document scanners
• Experience and training related to: Spreadsheet and text software such as Excel, Access database, and Word
• Experience and training related to: Transmission pipeline system operations and related procedures
• Experience and training related to: AFE’s, completion reports, and related procedures
• Experience and training related to: Developing and maintaining file systems
• Experience and training related to: Budget processes/procedures
• Experience and training related to: Classification of accounts
• Experience and training related to: ONE Call procedures
• Experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports
• 1 - 2 years related work experience
• Knowledge of: Organizational workflows, basic compliance requirements, and operational processes.
• Knowledge of: Standard reporting systems and data entry procedures.
• Knowledge of: Administrative best practices and company policies.
• Ability to: Support the implementation of administrative processes to ensure efficiency and accuracy.
• Ability to: Assist with cross-departmental tasks and support process improvements.
• Ability to: Compile and prepare operational data for reporting purposes.
• Ability to: Communicate effectively with teams and ensure accurate documentation of administrative activities.
• Skills in: Data entry, document management, and basic report preparation.
• Skills in: Intermediate use of office software for data tracking and reporting (e.g., Excel, Word).
• Skills in: Time management, prioritization, and multitasking in a structured environment.
• Sedentary Work - Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

Nice To Haves

• Preferred experience supporting the Midstream industry in a plant environment.

Responsibilities

• Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities.
• Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines.
• Track expenditures and budget/forecast.
• Handle regulatory filings and compliance documentation.
• Prepare performance reports and respond to audit requests.
• Administer processes for vehicle procurement/registration and Request for Service (RFS) coordination.
• Update and maintain logs, trackers, and databases for compliance, training, and operational data.
• Coordinate travel arrangements for leaders and employees, as needed.
• Prepare check requests.
• Coordinate mail/shipping delivery and collection.
• Coordinate office cleaning and maintenance.
• Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes.
• Handle materials charges and account classifications.
• Maintain district folders and shared drives, ensuring proper organization and retention of documentation.
• Serve as a liaison between field operations and headquarters for administrative and compliance-related matters.
• Assist with the preparation and coordination of meetings, training sessions, and safety events, including booking facilities, scheduling, and ordering supplies or catering.
• Prepare presentations and materials for meetings, training sessions, and safety events.
• Support employee onboarding activities.
• Access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes.
• Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.
• Order and maintain inventory of office supplies.
• Provide ongoing support for departmental audits and special projects.
• Perform tasks related to Department of Transportation (DOT) or other regulatory compliance and safety procedures.

Benefits

• Comprehensive health benefits
• 6% 401(k) match
• 4 quarterly contributions through the company’s profit sharing
• $100,000 in life insurance
• Annual bonuses for all employees
• A minimum of three weeks of paid time off that recognizes your industry experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED