Administrative Specialist

Maricopa County • Phoenix, AZ

16d • $20 - $31

About The Position

The Administrative Specialist is the first point of contact for the Security Department and is primarily responsible for providing exemplary customer service that is fundamental to the continued success of our operations. Additionally, this position requires sound judgment and excellent organizational skills to provide administrative support to the Security Director and other staff. ABOUT THE SUPERIOR COURT: The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time . We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

• High School Diploma or GED
• Two (2) years of office, clerical, or administrative level experience OR Combined education and experience qualifications: Post-secondary education may substitute for the experience requirement on a year-for-year basis
• Knowledge of: Principles and processes for providing customer service including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Administrative and clerical procedures and systems such as word processing, managing files and records, and data entry
• Office practices, procedures, and terminology
• Skill in: Completing assignments accurately and with attention to detail
• Written and verbal communication with others to convey information effectively
• The use of computer applications including Microsoft Office 365 and Workday
• Establishing effective working relationships with others
• Ability to: Learn, understand, and perform court processes and procedures
• Use effective time management skills to handle multiple tasks at once
• Organize, prioritize, and manage work/activities to achieve established goals
• Excel in a high volume and time-sensitive work environment
• Problem solve a variety of situations
• Process and handle confidential information with discretion

Nice To Haves

• Bilingual in Spanish/English

Responsibilities

• Manages the Judicial Branch key accountability and distribution program
• Processes paperwork related to new hires, requisitions, access data, incident reports, security officer assignments, department organizational charts, and other technical operations
• Works with the Maricopa County Parking Coordinator on parking access for Judicial Branch employees; assists with managing parking access in secured parking locations
• Provides customer service support to internal and external JBSD customers
• Reviews, maintains, and processes requests for departmental documents to ensure compliance with state and federal guidelines
• Assists with managing the department’s staff calendar, schedules appointments, and coordinates meetings; gathers information for meetings, and prepares and distributes meeting materials
• Obtains and disseminates criminal history information in response to internal requests related to access management, security clearances, and background investigations
• Assists in the preparation of budgetary receipts and background files for final approval
• Assists with maintaining the office supply inventory by checking stock to determine inventory level, anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies and distribution to regional staff leaders
• Performs data entry and creates and maintains department files to ensure adequate recordkeeping
• Updates the Security department’s SharePoint sites and weekly activity reports
• Assists with managing the Infinity Access Management System and serves as a backup in the absence of the Access Management Assistant

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees