Administrative Specialist

Dow Chemical•Freeport, NY

About The Position

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. About You and this Role Provides general administrative support to the PBSL and PASL departments in Freeport, TX. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Requirements

A minimum of a High School Diploma or GED or equivalent.
A minimum of 2 years of relevant experience
A minimum requirement for this U.S. based position is the ability to work legally in the United States.
No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Nice To Haves

Prior administrative experience
Office Administration: Provides day‑to‑day administrative support to leaders and teams with minimal supervision.
Document Management: Organizes, maintains, and protects documents in SharePoint and Teams per company guidelines.
Professional Etiquette: Maintains a courteous, professional, and positive presence with colleagues, visitors, and vendors.
Proactive Problem Solving: Anticipates issues and takes ownership to resolve them efficiently and independently.
Communication: Ensures clear, timely information flow across teams using knowledge of organizational processes.
Time Management: Effectively prioritizes tasks, manages schedules, and balances competing demands.

Responsibilities

Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process.
May attend meetings to assist with presenting materials or taking notes.
Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
Takes ownership in their work.
Demonstrates good problem-solving skills.
Capable of prioritizing competing requests successfully and multi-tasking.
Demonstrates comfort and skill when using technology.
Strong organization and time management skills.
Good planning skills and ability to anticipate needed resources.
Able to adapt to change.
Demonstrates good problem-solving skills.
Good team player and a fixer.
Helps troubleshoot issues and serves as a point person for questions or guidance.
May act as department focal point with external vendors, service providers, etc.
Schedules meetings and receives meeting notices for manager.
Proactively manages conflicting meetings.
Continuous improvement within work processes and systems.
Maintaining and adding documents into SharePoint sites and Teams.
Acts as the technical office equipment focal point to enable daily effectiveness.
Completes expense reports for self and others, and submits on behalf of leader and/or team.
Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
Participates as an active team member on projects and finds ways to improve project/team efficiency.
Builds appropriate rapport and effective relationships within Dow.
Serve as a helpful and positive presence in the workplace.
Works independently with the software/IT tools.
Teaches and coaches others how to use standard office equipment and software systems.
Maintains documents and records in accordance with company guidelines.
Utilizes information integrity principles to properly classify, store and protect confidential technical information.

Benefits

Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only).
Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Additionally, some of our locations might offer:
Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)