Administrative Specialist

New York Institute of Technology • Village of Old Westbury, NY

20d • $45,000 - $50,000 • Onsite

About The Position

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.
The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.
For more information, visit nyit.edu.
NYTech’s College of Osteopathic Medicine seeks an Administrative Specialist located at the Long Island (Old Westbury, NY campus).

Requirements

• A Bachelor’s degree is required.
• Exceptional Computer Skills/Knowledge - Fully Proficiency in Microsoft Office and in using Google Drive.
• Ability to learn internal computer based platforms and new external software/platforms quickly and efficiently.
• Possesses excellent communication skills, both verbal and in writing.
• Ability to effectively complete public speaking presentations (to faculty/staff/students) as needed.
• Detailed oriented with a high degree of accuracy
• Follows comprehensive direction with ease.
• Proactive problem solver.
• Successfully works independently and collaboratively.

Nice To Haves

• Experience in Canva and Survey Monkey a plus

Responsibilities

• Assist Associate Dean with the completion of varied operational tasks, reports, correspondence/communications, surveys, document organization and on-line storage. Assist Associate Dean in the overall management/implementation/scheduling of division meetings, supplies, budgets.
• Assists the Associate Dean in the organization of student conduct cases, maintain the Maxient database for conduct cases. Arrange meetings and hearings. Ensure all records are kept correctly.
• Act as point person for all student required documents including criminal background checks, COVID-19 vaccinations, student professionalism statements.
• Monitor student status and serve as main point of contact for directed studies, leave of absences, withdrawals, requests for reinstatement.
• In relation to departmental projects, initiatives, and events: proactively compose varied email correspondence/communications to students/faculty/staff and external parties, and complete required follow-up as needed.
• Ordering/organizing/monitoring department supplies, completing required paperwork for PO’s/requisitions for vendor purchases, proof reading documents, processing internal and external catering orders, maintain/organize departmental documents/files in both the physical office space as well as on departmental on-line share drives.
• Scheduling of virtual and in-person meetings/appointments (i.e. calendaring) for Associate Dean.
• Other duties/projects as assigned by Associate Dean.

Benefits

• New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level