Administrative Specialist

Maricopa County • Madison, AZ

7d • $20 - $31

About The Position

The Administrative Specialist plays a vital role in supporting a dynamic legal team by providing high-quality administrative and operational assistance to attorneys, paralegals, and legal support staff within the Division. This position offers the opportunity to contribute to meaningful legal work while managing a variety of responsibilities, including preparing professional documents and spreadsheets, coordinating office operations, and utilizing standard office equipment. The ideal candidate is detail-oriented, tech-savvy, and able to exercise sound judgment within established guidelines and procedures. They can confidently follow both written and verbal instructions. Strong communication and interpersonal skills are essential, as this role regularly interacts with attorneys, elected officials, clients, and internal staff. This is an excellent opportunity for a motivated professional seeking to grow their career in a collaborative, fast-paced legal environment! Apply today!

Requirements

• Two years of specialized clerical experience
• High School Diploma or GED
• Post-secondary education may substitute for 6 months of the experience requirement
• NOTE: The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and prior to placement.

Nice To Haves

• Specialized clerical experience in a law office, judicial, or law enforcement environment

Responsibilities

• Provide specialized clerical support to the attorneys, paralegals, legal support specialists, and practice group leaders to assist in the processing of civil litigation matters.
• Open and create digital files.
• Serve in a receptionist capacity by answering the telephone, responding to general information questions, directing or screening calls, and taking accurate messages.
• Prepare and process specialized paperwork as directed.
• Utilize a computer to look up and retrieve case information from various databases
• Organize case files for close-out; enter case disposition and close-out information into the County Attorney's Office case management system.
• May be responsible for document delivery runs between divisions within the office and hand deliveries to Judges and Superior or District Court filing counters as needed.
• Sort and distribute electronic pleadings and minute entries.
• Some positions may required use of skills to provide English/Spanish translation.

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club , dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees