Administrative Specialist

Arizona State University•Tempe, AZ

11d•$56,000 - $60,000•Onsite

About The Position

Facilities Management, Tempe campus, seeks an Administrative Specialist to perform complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence in support of high-level executives in the department. Salary Rate or Salary Range $56,000 - $60,000 annually. ASU offers a comprehensive benefits package with the State of Arizona.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.
Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.
This position is considered safety/security sensitive and will include a fingerprint check.
Employment is contingent upon successful passing of all background, including fingerprint checks.

Nice To Haves

Experience in: providing administrative support to high-level executives
Experience in: composing professional correspondence, presentations, manuals, and reports
Experience in: creating and updating record keeping systems, databases, and spreadsheets
Experience in: coordinating travel reservations and itinerary scheduling and managing electronic calendars
Experience in: using computer software: Microsoft Office (Excel, Word, Visio, Outlook, PowerPoint), Google Workspace suite (docs, sheets, drive, forms), Workday
Experience in: customer service
Experience in: working autonomously from supervisor
Experience in: multitasking and organizational ability
Experience in: developing and maintaining effective working relationships
Knowledge of: purchase cards
Knowledge of: meeting transcription
Knowledge of: event planning
Evidence of effective communication skills.

Responsibilities

Management of executives’ calendars, schedule meetings and travel, mail distribution, order office supplies, P-card purchases
Compile, prepare, and maintain background material related to meetings, events and travel, coordinate and track follow-up
Independently compose correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues
Track, compile and distribute reports
Order and track department supplies
Coordination of “Building Liaison” meeting (update list, organize meeting, update presentation etc.)
Responsible for coordination of Uniform program
Organize and coordinate leadership events to include luncheons, leadership offsites and assist with employee recognition awards
Demonstrate a high level of accuracy and attention to detail
Provide back-up to other staff in the office
Perform other duties as assigned
Clearly communicate to perform essential functions of the job

Benefits

Flexible work schedules
22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships