Administrative Specialist - Sheriff's Office

Todd County•Long Prairie, MN

4d•$24 - $32•Onsite

About The Position

The purpose of this position is to assist the Sheriff in preparing and maintaining the confidentiality of various reports, accounting functions for the departmental budget and other matters, and to assist the Sheriff with other tasks as assigned. This role requires serving as a positive example to other County personnel, possessing strong communication and interpersonal skills, honesty, fairness, and dependability. It emphasizes teamwork, cooperation, and effective communication with supervisors and the public. Regular and timely attendance is expected.

Requirements

Associates/Technical degree with coursework in administrative support, business, or related field and three years of office support experience, or equivalent combination of education and experience.
Must possess and maintain a valid driver’s license or access to transportation.
Must pass a criminal background check.
Knowledge and skills in accounting and record keeping.
Ability to maintain confidentiality of information maintained by the sheriff’s department.
Excellent written and oral communication skills, pleasant phone manner, numerical aptitude, and secretarial skills.
Knowledgeable and extremely proficient at operating personal computers and other related equipment, hardware, and software.
Ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose.
Discretion in determining and referencing such to established standards to recognize interactive effects and relationships.
Ability to perform addition, subtraction, multiplication, division, calculate percentages, fractions, volumes, ratios, and decimals.
Ability to interpret basic descriptive statistical reports.
Ability to perform functional reasoning and apply rational judgment in performing diversified work activities.
Ability to exercise judgment, decisiveness, and creativity required in situations involving a variety of pre-defined duties subject to frequent change.

Nice To Haves

Experience working in an administrative office for a city or county.

Responsibilities

Maintain and update employee payroll information, vacation time, sick leave, compensatory time, and overtime.
Keep sensitive departmental reports in a confidential manner.
Maintain data flow for maximum efficiency.
Account for all Sheriff’s fees, maintain accounts receivable for civil process and other fees, receive and disburse funds as required in civil process accounts, make proper receipts, and deposit departmental funds appropriately and in a timely manner.
Assist the public in the proper procedure for presenting civil process for service and advise law firms and citizens of advance fee requirements.
Maintain accounts payable and be responsible for the prompt payment of department obligations.
Assist the Sheriff, Chief Deputy, and other supervisors by providing timely information to prepare the departmental budget.
Monitor the availability and quantity of office supplies and departmental forms and reorder as necessary.
Assist the Sheriff with the budgeting and record keeping of the Water Patrol and Snowmobile Patrol Grants.
Perform other duties as assigned by the Sheriff or Chief Deputy.
Attend regularly and in a timely manner in accordance with the departmental schedule.
Perform any other duties as assigned or apparent.