Administrative Specialist - PM Shift

Bluegrass Supply Chain•Findlay, OH

7d•Onsite

About The Position

Bluegrass Supply Chain is hiring an Administrative Specialist to help coordinate the daily movement of inbound and outbound shipments at our Findlay facility. This is a fast-paced logistics role where you will work closely with drivers, suppliers, customers, carriers, and our warehouse operations team to help make sure shipments arrive and depart on time. You will monitor shipment activity, check drivers in and out, update shipment information in our systems, communicate delays or changes, and help keep the operation organized throughout the shift. If you are dependable, organized, comfortable working with people, and good at keeping track of multiple things at once, this could be a great fit.

Requirements

High School Diploma or equivalent
Comfortable using computers and learning new systems
Basic experience with Microsoft Outlook, Excel, and Word
Strong communication skills
Strong attention to detail
Ability to stay organized in a fast-paced environment
Ability to manage multiple priorities at the same time
Dependable attendance and a strong work ethic
Professional and respectful when working with drivers, customers, and team members

Nice To Haves

Previous experience in logistics, shipping and receiving, transportation, warehousing, customer service, or administrative support is preferred

Responsibilities

Coordinate inbound and outbound shipment arrivals and departures
Monitor scheduled shipments throughout the shift
Check drivers in and out of the facility
Provide drivers with dock assignments and facility instructions
Communicate with customers, suppliers, carriers, drivers, and warehouse team members
Update arrival, departure, and shipment information in company systems
Process shipping and receiving paperwork
Monitor late, early, or delayed shipments and communicate changes
Help resolve shipment scheduling or documentation issues
Maintain accurate records and reports
Support warehouse leadership with daily administrative tasks
Participate in daily pre-shift meetings
Follow company safety, quality, and operational procedures
Help create a positive and professional experience for drivers, customers, and team members