Administrative Specialist

Wilkins Miller•Mobile, AL

19h

About The Position

Wilkins Miller is seeking an experienced, detail-oriented and highly organized Administrative Specialist to support our Forensic Litigation & Valuation Services (FLVS) team as part of our award-winning firm. As the largest accounting and advisory firm headquartered in the Mobile Bay region, we are committed to helping our employees and clients achieve their goals. Our commitment to our people has earned national and regional recognition, including Accounting Today's Best Firms to Work For, Best Firms for Young Accountants, Best Firms for Women, and Business Alabama's Best Companies to Work for in Alabama. How do we stand out? We offer the flexibility to balance life outside the office, opportunities to build your career, generous paid time off, additional holidays, annual team planning sessions focused on strategy, and a culture committed to the continued development of our team, our clients, and our firm. We also encourage our team to give back through paid community service opportunities, all within a culture focused on helping people Achieve. About the Role The Administrative Specialist provides dedicated support to our FLVS service area, which focuses on litigation support, business valuation, and forensic accounting. In addition to traditional administrative support, this role also requires strong organization, critical thinking, and ownership of engagement workflows. You’ll play a key role in keeping projects on track, ensuring accurate documentation, and supporting both client service and engagement execution.

Requirements

3+ years of administrative experience in a professional services environment (legal, accounting, consulting, or similar preferred)
Strong organizational skills with a high level of accuracy and attention to detail
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
Strong written and verbal communication skills
Ability to think critically, identify issues, and recommend practical solutions
Sound judgment and ability to prioritize work independently
Professional discretion and ability to handle confidential and sensitive information appropriately

Nice To Haves

Experience in litigation support or legal environments is a plus

Responsibilities

Manage and organize client files, case documentation, and supporting workpapers
Track engagement status, deadlines, and key milestones to ensure projects stay on schedule
Prepare, format, and maintain letters, reports, and other client deliverables
Support billing processes, including time entry review, invoice preparation, and identifying discrepancies
Coordinate with FLVS professionals to gather information and ensure timely completion of deliverables
Communicate with team and clients proactively regarding deadlines, missing information, or potential issues
Assist with litigation-related documentation, including maintaining organized case files and supporting materials
Review documentation for accuracy and completeness; escalate issues when appropriate
Identify workflow inefficiencies and recommend process improvements
Maintain well-organized digital and physical filing systems in compliance with firm standards
Communicate with team and clients proactively regarding deadlines, missing information, or potential issues
Provide backup support for broader administrative needs as needed