Administrative Specialist – Onsite (Los Angeles, CA)
About The Position
Universal Strategic Advisors LLC (US Advisors) is a small business consulting firm specializing in government administration, technology implementation, law enforcement operations, homeland security, immigration operations, border security, and compliance. They provide federal clients with deep subject-matter expertise and a trusted network to meet mission demands while managing risk. US Advisors is hiring a highly organized, detail-oriented Administrative Specialist to provide onsite administrative, data, and program support to U.S. Immigration and Customs Enforcement (ICE) within the Los Angeles Area of Responsibility (AOR). This role supports office operations and processes for individuals in ICE custody and those reporting to ICE offices, involving documentation, data management, reporting, and general administrative support for agency personnel. The ideal candidate is bilingual in English and Spanish, analytical, dependable, and capable of managing multiple priorities while maintaining strict confidentiality.
Requirements
- Bachelor’s degree from an accredited institution.
- At least three years of professional experience in administrative support, data management, program support, or a related field.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
- Experience entering, maintaining, and reporting data with a high degree of accuracy.
- Comfort working in a customer-facing, public-service setting.
- U.S. citizenship.
- Ability to pass and keep a federal background investigation.
Nice To Haves
- Fluent in English and Spanish in a professional setting (optional).
- Experience supporting a federal, state, or local government agency, particularly in law enforcement or immigration operations.
- Experience with budget tracking, travel coordination, or program management support.
- Experience training, mentoring, or coordinating the work of other staff.
- Strong organizational, analytical, and time-management skills.
- Clear, professional written and verbal communication.
- A high level of discretion, professionalism, and attention to detail.
Responsibilities
- Prepare, organize, and maintain administrative records related to office processing, and file documents electronically following established procedures.
- Enter, validate, and update information accurately in designated government systems, keeping data complete, current, and consistent, and flagging discrepancies or missing information for resolution.
- Monitor key data points and prepare recurring and ad hoc reports, trackers, and summaries for office leadership.
- Schedule, check, and track appointments, ensuring related paperwork and notices are prepared and filed on time.
- Provide administrative and documentation support for office initiatives, and recommend process improvements based on observed workflow and data trends.
- Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
- Help track budgets, expenditures, and related reporting.
- Maintain organized physical and electronic files, and follow all applicable confidentiality, privacy, and records-handling requirements.
- Assist individuals reporting to the office with professionalism and courtesy, and provide general clerical support to ICE personnel as directed.
Benefits
- Health and wellness benefits for eligible employees
- Paid time off for sick leave and vacation
- Paid federal holidays
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
