Administrative Specialist (Administrative Support II)

Johnson County Kansas•Olathe, KS

13d

About The Position

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you’re searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division.

Requirements

High school diploma or equivalent and one year of administrative support experience are required.
May require KS/MO driver’s license, depending on department or agency.
Johnson County Government requires reference/background screening for all positions.
Specified criteria may vary by Department/Agency.
Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments in a declared emergency situation.

Nice To Haves

Associate’s degree in Business Administration or related field is preferred.
Experience may be substituted for education.
Education may be substituted for experience.

Responsibilities

Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material.
Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews.
Acts as a backup to Admissions Coordinators with the residential programs.
Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division.
Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management.
Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures.
Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment.
Assists in planning events, trainings, and any additional functions related to Addiction and Residential services.