Administrative Specialist

Lamar Advertising Company•Lakeland, FL

2d•$20 - $20•Onsite

About The Position

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Interstate Logos office in Lakeland, FL is now hiring a new team member to help us enhance the Interstate Logo Program in the state of Florida. The primary purpose of the Administrative Specialist is to provide administrative and clerical support for our local offices. This position will handle routine office duties and work closely with the General Manager and office staff to ensure that the office functions efficiently and effectively. This includes functioning as the first point of contact for potential and existing customers, data entry, and assisting with office applications.

Requirements

Strong command of the English language.
Working knowledge of Microsoft Office Suite, with a focus on Access and Excel.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive.
Working knowledge of office administrative procedures and standard knowledge of accounting principles.
Ability to handle confidential and non-routine information and explain policies when necessary
A high school diploma or equivalent is required.
A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
Or other equivalent combination of education and experience.
A Valid Driver’s License is required.

Nice To Haves

Associates degree, business school certification, and/or some college preferred
2 years of computer software use in an office setting is preferred.

Responsibilities

Organize and prioritize large volumes of information. This includes but is not limited to: Answering phones and fielding/answering all routine and non-routine questions Sorting and distributing all incoming mail Responding to regularly occurring requests for information Working closely with the General Manager and office staff to compile and distribute customer information.
Manage accounts receivables (AR) for the office. This includes making customer calls, sending correspondence, documenting information in the company system, reviewing and submitting payment reports to the Corporate office.
Maintain customer accounts for the office. This includes tracking customer payments, creating contract packets, and assisting the General Manager with collecting past due accounts.
Maintain accounts payable (AP) for the office. This includes, coding invoices to the correct GL account, submitting invoices to Corporate for payment and tracking invoice progression.
Provide administrative assistant support, including filing, typing, ordering office supplies, and designing general correspondence.
Update and maintain commonly used applications, including contract/client information, structure and signage information, client applications, new contracts, and pictures.
Generate various reports, including monthly and annual expenses, tracking reports, etc.
Responsible for ordering, processing and tracking Logo plate orders.

Benefits

A Monday - Friday, 8:00 am - 5:00 pm work schedule
An hourly range of $20 / hour
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 30-day training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401k plan with company match
Wellness program incentives such as medical plan premium holidays and HSA contributions