Administrative Specialist

ECPM•Tampa, FL

5d•Onsite

About The Position

ECPM is responsible for executing major capital projects across Electric Delivery, including some of client largest distribution, transmission, and substation projects. Our team includes engineers, designers, project managers, construction managers, project controllers, estimators, and support personnel. ECPM’s Mission Statement Our mission is to deliver major capital projects with excellence by making disciplined, schedule‑driven decisions and deploying dedicated, non‑shared resources committed to each project’s success. We strive to execute every initiative safely and efficiently ensuring predictable outcomes that support grid resilience, operational readiness, and the long‑term energy needs of our customers and communities.

Requirements

Proficiency in Microsoft PowerPoint, with strong presentation design skills preferred.
Proficiency in Microsoft Word, including advanced formatting and document management capabilities.
Strong organizational, communication, and coordination skills.
Ability to manage multiple priorities and work effectively with a diverse project-focused team.

Nice To Haves

Experience with Power BI is a plus.

Responsibilities

Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
Arrange meeting rooms, catering, materials, and logistics as needed.
Record and publish meeting minutes.
Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
Monitor and replenish office and breakroom supplies.
Submit and track IT/OT and Facilities Service requests.
Support department leadership with reports, meeting coordination, and PowerPoint presentations.
Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
Process invoices, purchase requisitions, and other administrative transactions.
Coordinate department events, employee recognition activities, and training registrations.
Maintain department contact lists, organizational charts, seating charts, and shared resources.
Provide document control and DocuSign support.
Perform timekeeper responsibilities, including troubleshooting payroll and time-reporting issues.
Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.
Support day-to-day administrative needs as they arise.