Administrative Specialist Senior

Kentucky Personnel Cabinet•La Grange, KY

6d•Onsite

About The Position

Kentucky Correctional Psychiatric Center is located in LaGrange, Kentucky and performs competency evaluations for persons in Kentucky. We are the only forensic hospital in the state, serving all 120 counties. Our team has a 37.5 hour work week and includes health insurance, life insurance, paid leave and retirement benefits. We are in search of an Administrative Specialist Senior for our Security Department who possesses the skill, knowledge, and desire to be part of our team. Responsibilities include but are not limited to: Provides high-level professional administrative support to the Kentucky Correctional Psychiatric Center (KCPC) Security Department and supports the efforts of the entire security department in developing, implementing, and maintaining various complicated programs, projects or activities. Recommends solutions regarding detailed data collection, summarization of data, statistical information, and production of reports to ensure compliance with hospital and departmental policies and procedures. Serves as a liaison to Administrative Services and other facility Departments. Interprets and applies intricate policy and regulations, reviews policies and develops procedural alternatives for evaluation and improvement. Responsible for coordinating with various departments on complicated scheduling and planning to update and implement the KCPC patient Master schedule. Responsible for updates to the KCPC patient handbook. Coordinate with hiring managers and supervisors to assist with Contract Correctional officer hiring and onboarding and training. Coordinates and manages the Security staff travel and timesheets and analyzes for adherence to regulations and funding sources. Provides support and coordinates the performance evaluation process for security management. Responsible for creation and implementation of detailed system for security inventory. Other duties as assigned. Skills and Expectations include but are not limited to the following: Proficient in Microsoft Office Suite. Customer Service Experience. Strong communication skills; verbal and written. Highly organized. Collaborates well with others. Demonstrates attention to detail. The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.

Requirements

Proficient in Microsoft Office Suite.
Customer Service Experience.
Strong communication skills; verbal and written.
Highly organized.
Collaborates well with others.
Demonstrates attention to detail.
Graduate of a college or university with a bachelor's degree.
Three years of professional, administrative, or business experience.

Responsibilities

Provides high-level professional administrative support to the Kentucky Correctional Psychiatric Center (KCPC) Security Department and supports the efforts of the entire security department in developing, implementing, and maintaining various complicated programs, projects or activities.
Recommends solutions regarding detailed data collection, summarization of data, statistical information, and production of reports to ensure compliance with hospital and departmental policies and procedures.
Serves as a liaison to Administrative Services and other facility Departments.
Interprets and applies intricate policy and regulations, reviews policies and develops procedural alternatives for evaluation and improvement.
Responsible for coordinating with various departments on complicated scheduling and planning to update and implement the KCPC patient Master schedule.
Responsible for updates to the KCPC patient handbook.
Coordinate with hiring managers and supervisors to assist with Contract Correctional officer hiring and onboarding and training.
Coordinates and manages the Security staff travel and timesheets and analyzes for adherence to regulations and funding sources.
Provides support and coordinates the performance evaluation process for security management.
Responsible for creation and implementation of detailed system for security inventory.
Other duties as assigned.