Administrative Specialist, Road Transport US

DSV • Lancaster, CA

3h • Hybrid

About The Position

DSV is seeking an Administrative Specialist to support their Road Transport US division in Lancaster, TX. This role focuses on driver orientation, training, and compliance, specifically reviewing Hours of Service (HOS) logs and conducting CDL road tests. The position is full-time and involves administrative and logistical support for new hire onboarding and safety compliance.

Requirements

• Valid CDL-A required.
• High school diploma or equivalent required.
• 2–5 years of experience in trucking operations, safety, compliance, or fleet operations.
• Working knowledge of FMCSA, DOT, and HOS regulations required.
• Proficiency in Microsoft Office (Excel, Word, Outlook) required.
• Ability to create and maintain tracking spreadsheets and training records.
• Strong written documentation skills.
• Strong attention to detail and documentation accuracy.
• Clear written communication and reporting skills.
• Calm coaching approach with ability to maintain firm standards.
• Ability to manage daily volume and repetitive follow-up tasks.
• Comfortable operating within defined policies, procedures, and escalation paths.
• Organizational and time-management skills.
• Professional judgment in safety-related decisions.

Nice To Haves

• Associate’s degree or related coursework preferred.
• Experience reviewing ELD logs strongly preferred.
• Experience conducting CDL road tests preferred.
• Experience with transportation technology platforms (e.g., Tenstreet, Geotab, Netradyne or similar systems) preferred.

Responsibilities

• Assist with new hire driver orientation and onboarding processes.
• Verify onboarding paperwork for completeness and accuracy.
• Track completion of required training modules, certifications, and documentation.
• Provide logistical and administrative support during orientation sessions.
• Maintain attendance records and training checklists.
• Perform daily ELD/HOS log reviews and required log edits.
• Identify compliance violations, trends, and recurring driver errors.
• Document findings clearly and consistently.
• Escalate violations and concerns to appropriate leadership for counseling or next steps.
• Collaborate with other team members to manage shared log review workload.
• Conduct CDL road tests for driver applicants and newly hired drivers.
• Evaluate driver safety behaviors, vehicle control, and regulatory compliance.
• Independently determine pass/fail outcomes for CDL road tests.
• Provide written documentation supporting failed road tests.
• Deliver coaching-style performance feedback following each evaluation.
• Maintain organized, audit-ready training and testing records.
• Submit consolidated training and testing updates to the Safety Supervisor.
• Follow established reporting structure for all escalations.
• Ensure compliance with DOT and company documentation standards.
• Other duties and projects as assigned.

Benefits

• Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED