ADMINISTRATIVE SPECIALIST - LONG TERM CARE

La Crosse County • West Salem, WI

2d • $24 - $26 • Hybrid

About The Position

This is an administrative support position for the Long Term Care Campuses. Employee works under supervision of the LTC Staff Support Supervisor. Performing timekeeping/payroll, Workers' Compensation and business office functions of a confidential nature. Employee exercises independent judgment within established guidelines after gaining adequate experience working with personnel matters. This position works Monday - Friday 8:00 - 4:30 pm and will travel between the Hillview Healthcare Campus and Lakeview Health Center Campus.

Requirements

• Ability to carry out oral and written instructions.
• Ability to perform routine and complex mathematical computations accurately.
• Ability to accurately input, access and retrieve information on a computerized system.
• Knowledge of office procedures and business etiquette.
• Ability to answer or refer questions and inquiries in a helpful and appropriate manner.
• Ability to effectively utilize equipment such as calculators, computers and copy machines, etc.
• Knowledge of hiring and employment practices in a healthcare facility.
• Graduation from high school or GED.
• Three years payroll-related and/or accounting experience.
• Proven organization skills and proficiency in using MS Word and Excel.
• Must pass criminal background check as required by the Wisconsin Caregiver Law.

Nice To Haves

• Advanced clerical, accounting or personnel/administrative training at a technical college or other applicable training.
• Experience in human resources in a health care facility.
• Experience with time clock system.
• Experience with a large workforce and/or shift work environment.

Responsibilities

• Maintains automatic time clock system to collect, enter, review, verify, maintain and update payroll records and prepares payroll file for submission to County Finance Department.
• Works closely with all departments for accurate time reporting and appropriate approvals.
• Reviews and maintains employee records in payroll system to ensure employees are paid correctly.
• Obtains and reviews employee injury report and supervisor review forms for completeness and accuracy, obtains appropriate manager reviews; collects necessary workers' compensation documentation and detailed data about all injuries, including OSHA log, under the direction of County Human Resources Department staff.
• Enters and maintains statistics on Workers' Compensation lost-time days, modified-duty hours and leave time.
• Monitors authorized work hours, overtime hours, benefit accruals, paid and unpaid time off.
• Investigates and corrects payroll discrepancies and errors in payroll timekeeping system.
• Maintains and prepares ID/time clock badges for new employees, interns, contractors and visitors.
• Tracks referral bonuses and hours worked for Payroll Based Journal reporting and collects necessary documentation.
• Participates in maintenance and testing of software system.
• Compiles and distributes payroll information as requested by managers.
• Assists employees with payroll and personnel-related questions.
• Completes requests for pay-related documents.
• Assists with new hire orientations, reviewing of applications for employment, scheduling and participating in interviews, as well as reference checks.
• Completes special projects as assigned.
• Understands and follows County Handbook and Addendums as they relate to payroll and HR issues for employees.
• Maintains strict confidentiality regarding payroll and HR-related matters.
• Prepares routine wage reports for management use/control, and payroll-related duties as needed.
• Exercises the highest degree of confidentiality and professionalism in all aspects of work.
• Track employee probationary period.
• Submit monthly PBJ hours for CMS.
• Attends in-service education as provided or mandated.
• Complies with and follows facility policies and procedures.
• Ensures compliance with federal and state regulations and guidelines.
• Maintains residents' rights and confidentiality of resident information; reports all suspected cases of resident abuse to the supervisor or Administrator.
• Works safely and follows safety practices and standards of the facility; responsible for reporting or correcting any existing or potential safety or accident hazard.
• Supports all aspects of person-centered care.
• Respects and acknowledges individuality and uniqueness of residents.
• In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients.
• Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
• Functions as backup to the receptionist, answers phone and, monitors entryway.
• Assists when other employees are absent, as necessary.

Benefits

• Wisconsin Retirement System (WRS)
• Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage.
• Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually.
• Work-Life Balance: Flexible schedules and wellness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED