Administrative Specialist - Journeyman

CACI International•Town of Cortlandt, NY

12d•$39,400 - $71,800•Onsite

About The Position

CACI is currently seeking an Administrative Assistant to provide support to the Branch Chief and a high functioning, fast paced team of professionals. The administrative assistant undertakes a wide variety of duties and tasks as necessary to assist the branch chief and MSSE team and must have the ability to prioritize competing tasks and work effectively in a high-volume environment.

Requirements

HS degree or GED and 3 years of experience
Active TS/SCI Clearance
Proficient in MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and MS Teams) with the ability to independently use these applications to efficiently complete office administrative tasks

Nice To Haves

Detailed-oriented with excellent technical, verbal, and written communication skills
Strong professionalism and soft skills (ie. Interpersonal/office etiquette)
Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors
Detailed-oriented with excellent technical, verbal, and written communication skills
Strong professionalism and soft skills (ie. Interpersonal/office etiquette)
Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors

Responsibilities

Provide administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
May also train and supervise lower-level clerical staff.
Manage calendar and phone calls, resolve scheduling conflicts, and act as a liaison for all correspondence/coordination as required
Answer facility phone inquiries, direct calls to the proper activity, and provide basic program/project information as requested
Preview memos for consistency, policies, and appropriate format
Prepare, edit, and/or review taskers, organizational charts, memos and other general office documents and material as required
Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed via Defense Travel System (DTS) (including OCONUS travel)
Act as the personnel training coordinator, managing all training schedules, maintaining training records, and ensure training comp
Provide administrative support to the Experimentation Division and oversee the MSSE contract team located at Aberdeen Proving Ground, MD and Camp Smith, HI.
Develops plans for the integration of day-to-day and long-range projects, actions, and activities.
Manage personnel accountability reporting, timekeeping (including auditing), and schedule via Manpower Information Retrieval and Reporting System (MIRARS), Automated Time, Attendance, and Production System (ATAAPS), and staff calendars
Perform budget and purchasing functions as required for CWEPS and managing all office supplies and equipment
Manages all personnel account requests and assists with issues as required
Acts as lab personnel liaison to assist in resolving IT issues as needed
Manages all personnel in-processing and out-processing coordination, and associated documentation such as MSR and SAARs, and assist with new employee orientation
Coordinate and attend weekly staff meetings, document, compile, and track meeting notes.