Administrative Specialist III - (Part-Time STT / 20hrs)

King County•Renton, WA

8d•Hybrid

About The Position

The King County Road Services Division is seeking one part-time (1) Administrative Specialist III to provide essential support and office management for the Roads Section. This role involves close collaboration with payroll staff, section and unit managers, and employees, while managing diverse administrative and coordination responsibilities with efficiency and precision. The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.

Requirements

A minimum of 2 years of progressively responsible administrative assistance experience, as described in the job duties, or any combination of experience/education/training related to the duties of this position and required knowledge, skills, and abilities.
Experience processing payroll and accounts payables.
Knowledge of general office principles and practices.
Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
Ability to maintain high degree of confidentiality with sensitive and personal information.
Ability to be self-directed and effectively plan, organize, prioritize work on a daily basis.
Ability to work independently and effectively be part of a team that contributes to a work environment that embraces and encourages diversity in its workforce and where differences are valued.
Ability to demonstrate behaviors that include fairness, respect, and inclusiveness.

Nice To Haves

Knowledge of PeopleSoft payroll system (Oracle EBS).
Knowledge of Road Works.
Experience working in a public works environment.
Strong communication skills, written and verbal.

Responsibilities

Provide administrative and office management support to Maintenance Section including managers, supervisors and staff of 90+ employees
Compose, proofread, and edit written materials to include skill in proofing and formatting documents, charts, graphs, spreadsheets, and tables
Provide customer service to internal and external customers, including research requests and provide information and/or reports
Verify employee timesheets in PeopleSoft including accurate budget charge coding on employee daily timesheets for multiple projects
Research and help to resolve incorrect charges or discrepancies for invoices
Prepare and process invoices for the Maintenance Section (e.g., purchases made by maintenance staff to be used for projects or programs)
Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements
Enter invoices into Oracle, scan and email invoices to appropriate County department personnel for authorization ,and track authorizations are completed
Responsible for accounts payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle
Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters
Perform other duties as assigned