Administrative Specialist III - Mobile Vaccine Response Team

King County • Chinook Building 401 5th Avenue Seattle, WA

10d • Hybrid

About The Position

The Department of Public Health - Seattle & King County's Mobile Vaccine Response Team is seeking a Short-term Temporary (STT) Administrative Specialist III. This role will provide administrative and logistical support to the mobile vaccine response team, which coordinates vaccination clinics in various settings throughout King County. The team focuses on mitigating the risk of vaccine-preventable disease outbreaks in under-immunized communities and providing rapid post-exposure prophylaxis. Populations of focus include people experiencing homelessness and newly arrived immigrants seeking asylum. The position is based in the Chinook Building in Downtown Seattle, but supports clinics in non-traditional settings across King County. The incumbent will report to the Healthcare and VPD Outbreak Response Program Manager.

Requirements

• Strong customer focus with dedication to integrity, ethics, trust, and values.
• Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy.
• Demonstrated knowledge of medical terminology.
• Experience using WAIIS and troubleshooting issues.
• Ability to demonstrate application of health records management and maintenance principles in both paper and electronic formats.
• Demonstrated ability to maintain confidentiality of protected health information at all times.
• Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines.
• Demonstrated knowledge of proper release of patient information including understanding of Federal and State laws and regulations that govern the release of information (ROI).
• Demonstrated knowledge and ability to apply various records retention guidelines.
• Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment.
• Demonstrated flexibility and experience working in a variety of settings.
• Skilled in relating to and working with clients from various cultures, racial and social and economic status.
• Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel).
• Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. This may involve intermittent lifting, standing stooping, bending and reaching throughout the workday.

Nice To Haves

• A basic understanding of vaccine preventable diseases and immunizations.
• Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources.
• Experience creating effective working relationships with external program partners/agencies.
• Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum.
• Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).

Responsibilities

• Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County
• Overseeing all aspects of vaccine inventory, storage and handling.
• Medical record management and documentation.
• As directed by the Healthcare and VPD Outbreak Response Program Manager, schedule vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc.
• Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing.
• Update and create forms and other materials as needed for the Mobile Vaccine Response Team.
• Inventory clinical, office, and vaccination supplies on a routine basis and order as needed.
• Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners.
• Respond to inquiries about Mobile Vaccine Response Team vaccination clinics.
• In consultation with Healthcare and VPD Outbreak Response Team Manager and Mobile Vaccine Response Team Nurses, manage vaccine inventory following DOH and Federal Guidelines.
• Complete monthly accountability reporting per WA DOH Adult Vaccine Program and Childhood Vaccine Program requirements.
• Monitor vaccine storage unit temperatures on a daily basis.
• Enter vaccine administration data into Washington Immunization Information System (WAIIS).
• Perform daily Health Information Management (HIM) operations at the vaccination clinic site.
• Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS.
• Enter vaccine site and patient data into Mobile Vaccine Response Team database (REDCap) to enable data analysis and reporting.

Benefits

• Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed