Administrative Specialist III
About The Position
This incumbent performs tasks relating to the administrative support requirements of the agency such as office management, fiscal and budgeting, purchasing, inventory control, personnel matters and similar administrative responsibilities, interpretation of organizational policies and standards. The Kentucky Department for Public Health (DPH) is responsible for developing and operating state public health programs and activities for the citizens of Kentucky. The mission of DPH is to improve the health and safety of people in Kentucky through prevention, promotion and protection. The department oversees programs designed to improve the lives of citizens and visitors through prevention of negative health outcomes, promotion of healthy lifestyles and protection from diseases, injury and environmental health impacts. DPH has almost 150 different programs to help Kentuckians become healthier in cooperation with its partners such as local health departments, universities, private providers, etc. To support many of these programs, the department relies on high-quality data to guide decision making at the state and local levels such as the Behavioral Risk Factor Surveillance System, Immunization Registry and Office of Vital Statistics. The department is organized into seven divisions with the Commissioner's Office providing oversight and support for the divisions and programs. The Office of Health Equity and the Public Health Nursing Office are located in the Commissioner's Office.
Requirements
- Bachelors degree in Business Administration, Public Administration, Public Health, Community Health, Accounting, Human Resource Management, Computer Science or related degree and two (2) years in administrative activities such as fiscal and budgeting activities, personnel and planning or closely related activities.
- Education in the subjects listed above will substitute for the experience on a year for year basis not to exceed five (5) years.
Responsibilities
- Maintains knowledge of current policies, laws, trends and developments in the agency by reading appropriate policy notices/interpretations or related materials and attending training session.
- Directs all health department purchasing activities.
- Coordinates major equipment purchases and service contracts.
- Administers the drug and alcohol testing program.
- Directs all maintenance activities for the health department’s buildings and grounds.
- Plans, schedules and determines work priorities of subordinate personnel based on experience level and current work volume.
- Manages routine administrative functions for the agency.
- Prepare financial reports.
- Assists with agency budgets, personnel and fiscal duties.
- May supervise non-professional level support staff.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
