Administrative Specialist III - Grants Management & Innovation

Pima County • Tucson, AZ

8d

About The Position

Pima County Grants Management & Innovation Department has an opening for an Administrative Specialist III to support department operations through document preparation, data entry, and maintaining organized digital records. Responsibilities include assisting with audits and compliance reviews of various reports and grant-related documentation submitted for grant reimbursement. The position also enters and updates information in the County’s grant management system and conducts research to interpret applicable guidelines, laws, regulations, and compliance requirements. Duties require strong administrative skills, attention to detail, and experience working with databases and compliance-related processes.

Requirements

• Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)
• Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.

Nice To Haves

• Bachelor’s degree in public administration, business administration, public policy, government studies, accounting, finance, or legal studies.
• Minimum one (1) year experience performing administrative, program, or compliance-related support duties involving financial documentation, audits, labor distribution reports, and/or invoice review.
• Minimum one (1) year experience interpreting and applying guidelines, laws, regulations, or compliance frameworks, particularly those related to federal or state grant requirements.
• Minimum one (1) year experience researching to support compliance determinations, policy interpretation, or administrative decision-making.
• Minimum one (1) year experience using databases, data entry platforms, or grant management systems.
• Minimum one (1) year experience creating and maintaining spreadsheets, digital records, and organized filing systems using software such as Excel or similar programs.

Responsibilities

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
• Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

• Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees