Administrative Specialist III - Grants Management

Pima County • Tucson, AZ

12d

About The Position

This position provides professional administrative services to multiple divisions within the Grants Management and Innovation (GMI) Department. The role is responsible for a variety of administrative duties, including document preparation, supply ordering, furniture and equipment oversight, data entry, meeting note taking, human resources support, emergency management supports, serving as departmental personnel representative, managing departmental building operations, and managing departmental business operations. We invite you to apply to fill this crucial position of the GMI team.

Requirements

• Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.
• Qualifying education and experience must be clearly documented in the "Education" and “Work Experience" sections of the application. Do not substitute a resume for your application, or write "see resume" on your application.

Nice To Haves

• Experience working independently, prioritizing multiple tasks, and adapting to changing priorities in a fast-paced environment.
• Experience with/knowledge of County policies, procedures, and compliance requirements, or experience in a government or public service environment.
• Experience maintaining records or databases.
• Minimum one (1) year experience with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Minimum one (1) year experience organizing activities and/or performing administrative tasks.

Responsibilities

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
• Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees