ADMINISTRATIVE SPECIALIST III - ADMISSIONS

MAINE COMMUNITY COLLEGE SYSTEM • Bangor, ME

10d • Onsite

About The Position

This position provides clerical / data entry support to the Admissions Department. Primary responsibilities include uploading admissions records, entering and ensuring the accuracy of data in the student information system, recognizing and resolving data anomalies, processing mail and matching documentation to students’ files, preparing and disseminating correspondence, and communicating document needs/statuses with prospective and current students.

Requirements

• An associate's degree in business management or another related field
• One year or more of experience with administrative and secretarial support
• Experience in an independent role as an office assistant/manager, or closely related responsibilities
• Proficient in Microsoft Office, including Word, Excel, Outlook & Teams
• Capable of creating mail merges and using spreadsheets with basic formulas (i.e., basic arithmetic functions, insert rows, sort & data extraction)
• Ability to work in a team-centered environment, as well as work independently
• Accustomed to providing excellent customer service to internal & external customers
• Excellent verbal and written skills
• Ability to always maintain confidential & secure data
• Strong organizational and analytical skills; attention to detail
• Proven ability to produce highly detailed, multi-step tasks
• Demonstrated critical thinking and effective problem-solving skills
• Energetic, positive attitude & remain calm in difficult and stressful situations
• Ability to work independently without supervision and have problem-solving skills
• Applicant must be legally eligible for employment in the United States

Nice To Haves

• Prior experience in Admissions or Higher Education
• Previous work with students in a community college setting
• Experience using a Student Information System (SIS)

Responsibilities

• Uploading admissions records
• Entering and ensuring the accuracy of data in the student information system
• Recognizing and resolving data anomalies
• Processing mail and matching documentation to students’ files
• Preparing and disseminating correspondence
• Communicating document needs/statuses with prospective and current students

Benefits

• 100% employer-paid health, dental, and life insurance for employees
• Maine State Retirement
• Generous paid time off package (vacation, sick, and holiday time)
• Health, Dental, and Vision Insurance
• Life Insurance
• Retirement Savings
• Flexible Spending Accounts
• Living Resources (Employee Assistance Program)
• Paid Holidays
• Tuition Waivers
• Training
• 529 Education Plan
• MCCS Matching Grant

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree