Administrative Specialist II - County Attorney
About The Position
The Pima County Attorney's Office is seeking an Administrative Specialist II to join our Administration/Finance team. This position provides complex administrative, financial, and operational support to the County Attorney's Office. Responsibilities include coordinating administrative processes, assisting with budget and accounting functions, maintaining records and reports, supporting departmental projects, and helping coordinate facility-related requests and building maintenance activities. The successful candidate will be highly organized, detail-oriented, and able to manage multiple priorities while providing excellent customer service.
Requirements
- Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field AND one year of professional experience in public or business administration.
- One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
- Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
- The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
- Pre-employment background checks.
- Satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
- Post-job offer physical and/or drug screen.
Nice To Haves
- Minimum two (2) years experience working with budget and finance
- Minimum two (2) years experience working with purchasing.
- Minimum two (2) years experience working with contracts and grant award agreements.
- Minimum two (2) years experience working with financial software applications.
Responsibilities
- Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
- Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
- Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
- Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
- Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
- Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
- Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
- Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
- Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes
Benefits
- Health insurance
- Dental insurance
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
