8921 - Administrative Specialist II (Development Services)

Jackson County•Medford, OR

8d•Onsite

About The Position

Jackson County Development Services is currently recruiting for a full-time Administrative Specialist II to join our team in the Planning Division. This position would assist in land use application processing and development proposal review, as well as long-range land use policy and implementation of the County’s Comprehensive Plan. This position requires self-management of a high volume of work and conflicting priorities, and top applicants will have extensive administrative and record keeping experience, along with advanced computer skills including Microsoft Word and Excel. This position requires occasional public contact, assisting the public through email, by phone and in person.

Requirements

High school diploma or equivalent AND five years of progressively responsible clerical and office support experience including experience overseeing the activities of a large department or division; OR Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.
Requires possession of a valid driver’s license and an acceptable driving record.
Pass a criminal background check prior to hire.
Submit an acceptable DMV certified court print prior to hire.
Pass a pre-employment drug screen, which includes screening for Marijuana.
Requires a knowledge of modern office practices and procedures; business English composition, spelling and basic arithmetic.
Ability to type accurately a variety of complex materials rapidly and accurately.
Operate office equipment and machines with accuracy and skill.
Alphabetize and arrange in numerical order.
Understand and follow oral and written instructions.
Implement new procedures and processes.
Understand, interpret and follow departmental procedures, rules and regulations.
Prioritize and organize work and train other staff.
Make decisions independently.
Make fast and accurate computations.
Compile data and prepare complex reports.
Establish and maintain effective working relationships with those contacted in the course of work.
Ability to work in a standard office environment.
Requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing, filing, data entry, and/or use of calculators, ten-key adding machine, or other office equipment or supplies.
Requires driving.
Persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States.

Nice To Haves

Self-motivated, detail-oriented, and have excellent time-management skills.
Extensive administrative and record keeping experience.
Advanced computer skills including the use of Microsoft Word and Excel.

Responsibilities

Performs a variety of responsible advanced office management, clerical and administrative support for an assigned project, division or department.
Assists in planning, organizing and coordinating support activities, operations and functions related to the assigned department.
Provides general information and assistance to staff and the general public.
Handles the most complex and difficult processes.
Provides technical and functional supervision over other clerical staff.
Works independently and exercises sound judgment and initiative.
Plans, organizes and coordinates support activities, operations and functions for a project, division or department.
Trains, monitors and provides functional guidance to other clerical personnel in office procedures, policies, equipment operation and technical matters.
May manage a caseload.
Performs responsible and advanced clerical and administrative duties in specialized, technical areas.
Composes correspondence.
Proofreads documents.
Receives, logs and resolves complaints.
Schedules staff, meetings and locations.
Provides quality assurance.
Assists the public in person and by telephone.
Answers advanced questions regarding departmental policies and procedures for the public, other departments and staff where judgment, knowledge and interpretation are utilized.
Serves as the primary resource for interpretation of department policy and procedures.
Oversees advanced paper and computer filing and record keeping systems, indices and registers.
Researches files and prepare reports as required for departmental purposes.
Computes or verify data, enters and retrieves data from computer terminals, and reviews computer print outs for accuracy.
Takes and maintains inventory records as assigned.
Operates a variety of office equipment and machines.
May participate in the preparation, coordination and administration of assigned budget.
Monitors expenditures.
Performs bookkeeping and accounting functions.
Adheres to regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, as well as safe work practices.
Develops and maintains effective internal and external working relationships at all levels.
Has regular and reliable attendance.
Overtime may be required.