Administrative Specialist II - MTMO

Muckleshoot Indian Tribe•Auburn, WA

5d•$53,763 - $79,120

About The Position

Under supervision, performs a variety of clerical duties in support of office, program or unit operations. This is the second level of a four-level classification series. The Administrative Specialist II differs from other levels in this classification series in that the incumbent is required to exercise a moderate degree of independent judgment in the performance of their duties. The incumbent performs technical office support tasks requiring a clear understanding and skill in applying office guidelines and work methods.

Requirements

Graduation from a high school or equivalent with course work in general office practices
Two (2) years of experience in an office, administrative, or related support position
Knowledge of general office principles and practices
Knowledge of operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multi-line telephone
Knowledge of software applications relative to the position assignment
Knowledge of basic mathematics
Keyboarding skills (speed required may vary according to position assignment)
Word processing skills (knowledge of software programs varies according to position assignment)
Oral and written communications skills
Interpersonal and human relations skills
Problem-solving skills
Customer service skills - in person and via telephone (discretion, patience, etiquette, professionalism)
Ability to follow oral and written instructions
Ability to prioritize workload and adapt to changes in work load demand
Ability to provide limited training
Ability to maintain confidentiality of sensitive matters
Ability to follow through on assignments as directed
Initiative and accountability skills for work product or service

Nice To Haves

Some assignments may require program specific certifications at a time set by the Tribe.

Responsibilities

Performs reception work and provides information to internal and/or external customers/clients; maintains security and confidentiality.
Answers telephones, screens calls, responds to inquiries and/or refers callers to appropriate individuals and/or departments. Some employees may have to deal with sensitive and/or potentially volatile situations.
Opens, date stamps, sorts and distributes incoming mail and processes outgoing mail.
Receives, labels, logs, files and retrieves data.
Maintains numeric records such as inventory, logs and/or accounting files.
Inventories, orders, collects and distributes supplies and/or equipment
Types and/or word processes documents.
Schedules meetings and reserves conference rooms, schedules appointments and maintains calendars for supervisor and/or clients.
Proofreads and verifies own work.
Assists or orients co-workers, as assigned.
Identifies priority and time-sensitive materials.
Runs errands and works on special projects as needed
Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.