PA Support

Aleut Career•Oak Ridge, TN

1d•Onsite

About The Position

The contractor shall provide a broad range of administrative support services to the U.S. Department of Energy, Office of Science’s (SC) Office of Chief Counsel in Oak Ridge. This position is responsible for assisting the Office of Chief Counsel Freedom of Information Act (FOIA) and Privacy Act Officer in processing requests for records pursuant to FOIA and the Privacy Act. This includes performing necessary processing functions, ascertaining the validity of requests, verifying the completeness of proposed responses, and ensuring the sufficiency of drafted correspondence. The role also involves processing Privacy Act requests consistent with requirements, preparing correspondence, and receiving and processing documents for the Public Reading Room. The individual must be detail-oriented, capable of reviewing sensitive and lengthy documents, and computer-literate to use systems like FOIAXpress Database and SharePoint.

Requirements

High school diploma or GED is required.
2-3 years of relevant Administrative Support.
Polished verbal and written communication skills
Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
Ability to prioritize, multitask, and meet deadlines
Knowledge of record management best practices and procedures
Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products.
Exceptional organizational skills, ability to manage multiple concurrent tasks.
Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.
Strategic Critical Thinking – Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success.
Executive-Level Interpersonal Skills – Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships.
Enterprise Collaboration – Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results.
Advanced Organizational Leadership – Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist.
Adaptive Agility – Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments.
Results-Driven Initiative – Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact.

Nice To Haves

An associate's degree is preferred.
Experience in supporting a team of Executive Leadership is preferred.

Responsibilities

Assist the Office of Chief Counsel Freedom of Information Act (FOIA) and Privacy Act Officer in processing requests for records pursuant to FOIA and the Privacy Act by performing necessary processing functions.
Help ascertain the validity of FOIA requests.
Verify that proposed responses to FOIA requests are complete.
Ensure the sufficiency of drafted correspondence before its presentation to the FOIA and Privacy Act Officer for concurrence and/or dispatch.
Process Privacy Act requests consistent with Privacy Act requirements, including its related regulations, implementing directives, and relevant DOE Orders.
Prepare correspondence for the FOIA and Privacy Act Officer.
Receive documents for placement in the Public Reading Room and processing them, ensuring that they include required information, are in an acceptable form and format.
Enter information into a database for forwarding to the Office of Scientific and Technical Information for internet posting.
Review documents which, on a document-by-document or request-by-request basis, can be hundreds of pages long and can, by their nature, be quite sensitive.
Learn how to use the FOIAXpress Database and SharePoint.