Administrative Specialist II, Construction

Mediacom Communications Corporation • Gulf Breeze, FL

3d • $41,080 - $57,174 • Onsite

About The Position

In this role, you will support Mediacom's Construction and Engineering teams by providing accurate procurement, project, and financial information needed to keep projects on schedule and within budget with a focus on accurate and detailed reporting, tracking and analysis using clear and concise communication. Primary duties will include managing purchase requisitions for construction, engineering and operational departments. The successful candidate will exhibit high attention to detail and the ability to successfully manage multiple projects simultaneously.

Requirements

• High School Diploma or GED required.
• 2+ years of office administration experience.
• Proficiency in Microsoft Office suite required, Oracle experience a plus.
• Ability to analyze large amounts of data and identify trends.
• Must be able to communicate clearly and effectively both verbally and in writing.
• Ability to organize, plan and perform assigned duties with minimal supervision.

Nice To Haves

• Associates degree preferred.
• Oracle experience a plus.

Responsibilities

• Enter and manage purchase requisitions in Oracle for construction, engineering and operational projects.
• Track approved purchase orders from issuance through delivery, including issued dates, expected delivery dates and vendor updates.
• Review purchase order status and coordinate with contractors, project owners and internal department to resolve delays, discrepancies or missing information.
• Reviews, prepare and submit project requests related to construction projects, ensuring requires documentation, approvals, scope and cost information.
• Maintain accurate records of purchase orders, project requests, commitments, invoices, delivery schedules and project expenditures.
• Collaborate with Finance and project leaders to prepare monthly forecasts, accruals, budget updates and variance explanations.
• Identify outstanding commitments, unbilled expenses, risks and financial exposure before month-end close.
• Assist with invoice research, coding issues, receipt confirmation, purchase order reconciliation and vendor payment questions.
• Analyze reporting data to identify delays, cost trends, outstanding actions and risks affecting project schedules or financial performance.
• Prepare and distribute Engineering Operations reports, including variance analyses, graphs, trends, summaries and supporting detail.
• Support Construction and Engineering teams by providing accurate procurement, project, and financial information needed to keep projects on schedule and within budget.

Benefits

• Ongoing training
• Health, vision, and dental insurance
• Paid vacation, holidays and flex paid time off
• 401K with generous company match
• Employee discounts on Mediacom services, where available. In areas where Mediacom services are not available, a reimbursement of internet/cable services are provided!
• Education Enrichment up to $5,000 per year for qualified employees
• Employee Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED