Administrative Specialist I - Central Region
About The Position
The Administrative Specialist I role within Health Services of the North Carolina Department of Adult Correction, under the supervision of the Director of Nursing for the Central Region, involves providing essential human resource and administrative support for Health Services. This position entails the creation and maintenance of reports and personnel/administrative records, ensuring the efficiency and timeliness of processes. The primary responsibilities include managing data for Health Services including hiring packages, assisting in the recruitment of medical staff, communication with outside vendors, report management and offering administrative support for the Health Services team. The Administrative Specialist I is tasked with processing and maintaining various documents, including researching, compiling, and verifying data for review. The role also involves providing general administrative support for human resource functions and handling confidential information. Strong organizational and recordkeeping skills are crucial, and effective communication in both oral and written forms with the public and Department Adult Correction staff is required. Collaboration with Healthcare management is integral to ensure the availability of pertinent information and the provision of routine updates on key issues affecting staff. Proficiency in Microsoft Office programs (Word and Excel) and Outlook is a prerequisite, with additional skills in Smartsheet data entry and review a preference. The Administrative Specialist I will be expected to utilize OPUS, Dashboard, and HERO for data compilation.
Requirements
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
- Proficiency in Microsoft Office programs (Word and Excel) and Outlook.
Nice To Haves
- Demonstrated experience in organization, retention, review, and filing of records.
- Demonstrated experience handling human resource functions.
- Experience with OPUS, Dashboard, and HERO for data compilation.
- Smartsheet data entry and review skills.
Responsibilities
- Creating and maintaining reports and personnel/administrative records.
- Managing data for Health Services, including hiring packages.
- Assisting in the recruitment of medical staff.
- Communicating with outside vendors.
- Report management.
- Providing administrative support for the Health Services team.
- Processing and maintaining various documents.
- Researching, compiling, and verifying data for review.
- Providing general administrative support for human resource functions.
- Handling confidential information.
- Collaborating with Healthcare management to ensure availability of pertinent information and provide routine updates on key issues affecting staff.
Benefits
- Health Insurance options
- Retirement Plans
- NCFlex Supplemental Benefits
- Paid Vacation, Sick, and Community Service Leave
- Paid Parental Leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
