Administrative Specialist I
About The Position
This position is a member of a 5-staff administrative team which provides administrative support for the Construction Section, and the Plan Review and Life Safety Teams within the Construction Section. The Construction Section inspects and recommends for licensure health care facility and social care facilities, as well as county jail construction projects. The following job duties include but not limited to: Processing of review letters, surveys, and invoicing documents Electronic filing and compiling records requests Create letters using templates in MS Word Email and mail letters to applicants, administrators, other agencies, and other Sections within DHSR Data entry in MS Office Programs and other data tracking software 2nd floor lobby receptionist and first point of contact for the public Answer phones and route all calls to appropriate staff or Sections Operate general office machines This position is in the Construction Section which is located at the new DHHS Headquarters located across the street from the NC Museum of Art. Employees enjoy the benefit of a good work-life balance and working a 40-hour work week. The work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.
Requirements
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Nice To Haves
- Computer experience including data entry, scanning, electronic filing, and producing documents in both Microsoft Word and Excel.
- Capability to work both independently and as part of a team with a high degree of accuracy.
- Excellent communication skills, both written and oral, including the use of correct grammar, vocabulary and spelling.
- Flexibility, with the ability to multi-task and manage changing work priorities.
- Ability to effectively communicate with employees, public, professionals, providers, government agencies via phone or face to face contact in a positive and professional manner.
Responsibilities
- Processing of review letters, surveys, and invoicing documents
- Electronic filing and compiling records requests
- Create letters using templates in MS Word
- Email and mail letters to applicants, administrators, other agencies, and other Sections within DHSR
- Data entry in MS Office Programs and other data tracking software
- 2nd floor lobby receptionist and first point of contact for the public
- Answer phones and route all calls to appropriate staff or Sections
- Operate general office machines
Benefits
- The State of North Carolina offers excellent comprehensive benefits.
- Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
- Employees also receive paid vacation, sick, and community service leave.
- In addition, paid parental leave is available to eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
