Admin Specialist I - Central Region

State of North Carolina

17h•Onsite

About The Position

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you.

Requirements

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

Experience with entering data into a database.
Experience with paying bills for a large organization.
Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.
Demonstrated experience maintaining spreadsheets within Excel to track data.
Current Notary

Responsibilities

Manage and streamline office workflows, oversee clerical and administrative processes, and support program operations to ensure smooth day-to-day functioning.
Serve as a key liaison between the Area Administrator and internal staff, assuming responsibility for routine office and program administration tasks.
Assist the Area Administrator with communication to district offices via in-person, phone, and email.
Prepare, edit, and format documents, forms, and reports using various computer applications.
Track and manage district needs and requests through spreadsheets and documentation.
Attend Area Court Services Management Team meetings; assist with preparation and record assignments.
Provide clerical support to districts and other Area Administrators during vacancies.
Serve as a liaison between area staff and Central Office on matters such as travel reimbursements, training, equipment issues, incident reports, and inventory.
Organize and lead periodic meetings with Office Assistants across the Area.
Act as purchasing agent for the Area Office and court districts using the state’s eProcurement system.
Review and recommend purchase requests, ensuring budget compliance.
Audit and process invoices, including direct pay forms and vendor coordination.
Compile and submit holiday on-call spreadsheets.
Act as the Area’s Workers’ Compensation Administrator.
Maintain OSHA logs and ensure district compliance with safety policies.
Serve as the Area’s Time Administrator, resolving time entry issues and approving time during supervisor vacancies.
Managing Motor Fleet logs and paperwork for districts in the Central Region.